Administrative Coordinator for Interdisciplinary Studies

5 days ago

Durham, North Carolina, United States Duke Health Full time

Job Summary:

The Administrative Coordinator for Interdisciplinary Studies will provide administrative support to the Office of Interdisciplinary Studies (OIS) at Duke University. The successful candidate will work closely with the OIS team to implement academic strategic priorities, manage projects, and provide financial and administrative support.

Key Responsibilities:

  • Implement elements of academic strategic priorities at the direction of the Vice Provost for Interdisciplinary Studies (VPIS), including coordination of pilot programs, funding competitions, visiting professorships, implementation committees, task forces, focus groups, and informational sessions.
  • Collection of baseline data to track, report on, and communicate about the impact of implementing specific strategic priorities.
  • Provision of staff support to university-wide working groups, ad hoc committees, search and review committees, and boards by organizing meetings, taking minutes, and collaborating with participating faculty, staff, and administrators across the university.
  • Provision of timely, accurate, and confidential communication between the OIS office and external parties.
  • Support the VPIS and Provost's Chief of Staff by managing special projects related to academic strategic priorities.
  • Work with the VPIS and counterparts at UNC Chapel Hill to manage the Keohane Professorship program by facilitating meetings and communication between Duke and UNC; partner with the Duke unit selected to host the annual Keohane Visiting Professor to coordinate up to two visits each year, including a special lecture and other events and discussions involving faculty and students; and manage and track program expenses.
  • Facilitate review and selection processes for any calls for proposals issued by OIS, such as the annual Undergraduate Program Enhancement Fund, Intellectual Community Planning Grants, or other future calls. This includes setting up intake forms, organizing applications for review, collating review scores, and issuing decision letters.
  • Support events hosted by OIS or the Provost Office, including Bass Connections, by selecting venues, managing a budget, setting the program, and managing invitations.
  • Assist the Vice Provost in supporting interdisciplinary units and Duke University Press, as needed, by engaging with unit directors and staff to address administrative challenges and ensure appropriate flows of information between the units and OIS.
  • Track, report on, and forecast the use of funds for strategic planning and implementation of strategic goals.
  • Supervise and coordinate student employees (undergraduate, graduate, and professional work-study and RAs), determining projects and reviewing completed work for adherence to instructions or correctness.
  • Coordinate OIS team meetings, UIC management meetings, advisory board meetings, etc.
  • Maintain minutes, follow-up communication, and tracking of next steps related to the above meetings.
  • Mentor colleagues in other units and develop communities of practice around particular administrative responsibilities.
  • Work with the faculty director for one theme to manage ~8-10 Bass Connections project teams, including communicating important program information to team leaders and students, assisting in the review process for new project proposals, setting up teams in the course request system, and tracking the progress of teams and their outcomes.

Requirements:

  • Work requires analytical, communications, and organizational skills normally acquired through completion of a bachelor's degree program.
  • Work requires a minimum of two years administrative experience in an academic or research setting.

  • Operations Coordinator for Research and Education

    7 days ago

    Durham, North Carolina, United States Duke Health Full time

    About the RoleThe Office of Interdisciplinary Studies at Duke University is seeking a highly organized and detail-oriented Administrative Coordinator to support the implementation of academic strategic priorities. This is a multi-faceted role that requires strong organizational skills, an interest in higher education administration, and the ability to work...

  • Research Administration Coordinator

    1 week ago

    Durham, North Carolina, United States Duke University Full time

    About the RoleDuke University, a world-renowned research institution, seeks a highly skilled Grants and Contracts Specialist to join its team. As a key member of the department, you will play a critical role in supporting the development, submission, and management of grants and contracts.Job SummaryThe Grants and Contracts Specialist will be responsible for...

  • Professor of Behavioral and Healthcare Studies

    7 days ago

    Durham, North Carolina, United States North Carolina Central University Full time

    About the Position:The College of Arts, Social Sciences and Humanities at North Carolina Central University is seeking a highly qualified Assistant Professor to join our faculty in the Behavioral and Healthcare Studies department. This is an exciting opportunity for a scholar to contribute to the growth and development of our program, focusing on the social...

  • Academic Professional in Trauma Studies

    1 week ago

    Durham, North Carolina, United States North Carolina Central University Full time

    About the Position:The College of Arts, Social Sciences and Humanities at North Carolina Central University is seeking a highly qualified Assistant Professor to join our faculty in the Behavioral and Healthcare Studies department. This is an exciting opportunity for a scholar to contribute to the growth and development of our program, focusing on the social...

  • MSTP Administrative Coordinator

    1 month ago

    Durham, North Carolina, United States Duke University Hospital Full time

    School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas...

  • Administrative Coordinator

    5 days ago

    Durham, North Carolina, United States Park Lawn Memorial Group, LLC. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Park Lawn Memorial Group, LLC. As an Administrative Coordinator, you will be responsible for providing administrative support to our business operations team, ensuring the smooth day-to-day functioning of our organization.Key...

  • Administrative Coordinator

    9 hours ago

    Durham, North Carolina, United States Durham Public Schools Full time

    Job Summary: We are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at Durham Public Schools. As a key member of our Exceptional Children's Department, you will provide exceptional support to our students, families, and staff.Key Responsibilities:Provide administrative support to the Exceptional Children's Department,...

  • Administrative Coordinator

    18 hours ago

    Durham, North Carolina, United States Synerfac Full time

    Job Summary:At Synerfac, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in ensuring the efficient operation of our office.Key Responsibilities:Scheduling: Coordinate appointments and installations for customers, ensuring timely and effective...

  • Administrative Coordinator

    2 weeks ago

    Durham, North Carolina, United States ClearBeneifts Group LLC Full time

    Exciting Career OpportunityClearBenefits Group LLC is on the lookout for a committed professional to become a part of their team as an Administrative Coordinator.Position Overview:Assist with marketing initiatives and administrative responsibilitiesManage incoming communications and correspondenceOrganize schedules and facilitate meetingsDevelop marketing...

  • Executive Administrative Coordinator

    2 weeks ago

    Durham, North Carolina, United States Duke Health Full time

    EXECUTIVE ADMINISTRATIVE COORDINATORDuke Health:Duke Health is a prestigious healthcare organization dedicated to providing exceptional patient care and advancing medical research. With a focus on innovation and collaboration, Duke Health fosters a dynamic environment for its staff and stakeholders.Key ResponsibilitiesFacilitate the Implementation of...

  • Executive Administrative Coordinator

    2 weeks ago

    Durham, North Carolina, United States Duke Health Full time

    EXECUTIVE ADMINISTRATIVE COORDINATORDuke Health:Duke Health is a leading healthcare provider dedicated to delivering exceptional patient care and advancing medical research. Our organization fosters a collaborative environment that encourages innovation and excellence.Key ResponsibilitiesFacilitate the Implementation of Strategic Academic InitiativesOversee...

  • Executive Administrative Coordinator

    2 weeks ago

    Durham, North Carolina, United States Duke Health Full time

    EXECUTIVE ADMINISTRATIVE COORDINATORDuke Health:Duke Health is a leading healthcare provider dedicated to improving health outcomes through innovative research and exceptional patient care. Our commitment to excellence fosters a dynamic environment for both employees and patients.Key ResponsibilitiesFacilitate Strategic Academic InitiativesOversee Project...

  • Executive Administrative Coordinator

    1 week ago

    Durham, North Carolina, United States Duke Health Full time

    EXECUTIVE ADMINISTRATIVE COORDINATORDuke Health:Duke Health is a prestigious healthcare organization dedicated to providing exceptional patient care and advancing medical research. Our commitment to excellence fosters a dynamic and supportive environment for both staff and patients.Key ResponsibilitiesFacilitate the Implementation of Strategic Academic...

  • Executive Administrative Coordinator

    1 week ago

    Durham, North Carolina, United States Duke Health Full time

    EXECUTIVE ADMINISTRATIVE COORDINATORDuke Health:Duke Health is a leading healthcare provider dedicated to delivering exceptional patient care and advancing medical research. Our organization fosters a collaborative environment that encourages innovation and excellence.Key ResponsibilitiesFacilitate the Implementation of Strategic Academic InitiativesOversee...

  • Administrative Coordinator

    5 days ago

    Durham, North Carolina, United States Duke Health Full time

    About Duke HealthDuke Health is a leading healthcare organization dedicated to delivering exceptional patient care and advancing medical research. Our team of professionals is committed to providing a positive and supportive work environment that fosters collaboration, innovation, and excellence.Job SummaryWe are seeking a highly skilled Administrative...

  • Regional Administrative Coordinator

    1 week ago

    Durham, North Carolina, United States 1925 GlaxoSmithKline LLC Full time

    Opportunity for GrowthAre you interested in a vibrant administrative position that supports top management on an international level? If so, consider the role of Administrative Support Staff.As a Regional Office Administrator (ROA), you will play a crucial role in providing essential administrative assistance to senior executives in a fast-paced setting with...

  • Senior Executive Administrative Coordinator

    2 weeks ago

    Durham, North Carolina, United States Red Zone Resources Inc. Full time

    Position OverviewThe Senior Executive Administrative Coordinator offers exceptional administrative assistance to the leadership and academic staff within the organization. This position encompasses managing calendars, organizing events, safeguarding sensitive information, and facilitating the efficient functioning of administrative operations.Core...

  • Senior Oncology Research Nurse Coordinator

    2 weeks ago

    Durham, North Carolina, United States Duke University Full time

    Institution Overview Duke University School of Medicine, established in 1930, is recognized as one of the premier medical schools in the United States, ranking sixth nationally. The institution prides itself on fostering an inclusive environment for exceptional learners, researchers, clinicians, and staff, promoting interdisciplinary collaboration to...

  • Senior Clinical Research Nurse Coordinator

    2 weeks ago

    Durham, North Carolina, United States Duke University Full time

    About Duke University School of Medicine Duke University School of Medicine, established in 1930, is recognized as one of the leading medical schools in the United States, ranking sixth nationally. Our institution prides itself on fostering an inclusive environment for exceptional learners, researchers, clinicians, and staff, promoting interdisciplinary...

  • Administrative Coordinator

    18 hours ago

    Durham, North Carolina, United States Duke University Full time

    Job Summary:Duke University's Department of Dermatology is seeking a highly skilled and organized Staff Assistant to provide administrative support to the Department Chair's office. The ideal candidate will have a strong background in office management, communication, and budgetary/accounting activities.Key Responsibilities:Provide backup administrative...