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Senior Executive Administrative Coordinator

2 months ago

Durham, North Carolina, United States Red Zone Resources Inc. Full time
Position Overview

The Senior Executive Administrative Coordinator offers exceptional administrative assistance to the leadership and academic staff within the organization. This position encompasses managing calendars, organizing events, safeguarding sensitive information, and facilitating the efficient functioning of administrative operations.

Core Responsibilities:

1. Executive Assistance:

Oversee and organize the executive's calendar, including scheduling appointments, meetings, and travel logistics.

Draft and refine correspondence, communications, presentations, and various documents for the executive and academic staff.

Conduct research, gather data, and prepare reports and documents for the executive and academic review.

2. Office Coordination:

Manage office functions and activities to ensure operational efficiency and adherence to organizational policies.

Supervise the upkeep of office equipment and inventory.

Act as the main liaison between the executive, academic staff, students, and external stakeholders.

3. Communication Management:

Respond to and redirect phone calls, emails, and inquiries promptly and professionally.

Enhance communication within the organization and with external entities.

Compose, edit, and proofread documents, reports, and presentations.

4. Event Coordination:

Plan and manage meetings, seminars, workshops, and other organizational events.

Organize logistics, including venue selection, catering, and transportation for events and activities.

5. Project Support:

Assist in the planning and implementation of organizational projects and initiatives.

Track project developments and address any challenges that may arise.

6. Support for Faculty and Students:

Provide administrative assistance to faculty, including managing course materials and schedules.

Aid students with administrative inquiries, including registration and course-related information.

7. Confidential Information Management:

Handle confidential information with the highest level of discretion and integrity.

Ensure that all records and documents are maintained in accordance with organizational policies and regulations.