Administrative Coordinator

2 weeks ago


Durham, North Carolina, United States Duke University Full time
Job Summary

We are seeking a highly skilled and detail-oriented Administrative Assistant to join our Research and Advancement team in Durham and Community Affairs. The successful candidate will provide administrative support to the Assistant Vice President (AVP) and Director for Research and Advancement, ensuring the smooth operation of the team's day-to-day activities.

Key Responsibilities
  • Operations: Manage the organization of the Research & Advancement Team's workflow, provide administrative support, and maintain the partnership platform.
  • Budget and Financial Management: Control and maintain financial records, plan and develop unit budgets, and research budget variances.
  • Human Resources: Support new employees with onboarding and orientation, maintain the Community Research Collaborative handbook, and process payroll for Community Research Collaborative personnel.
  • Technology and Marketing: Develop and implement a marketing plan, maintain online materials, and produce electronic communications or print materials advertising Research & Advancement events or updates.
  • Communication and Correspondence: Prioritize and resolve inquiries, provide high-level customer service, and compose correspondence, memos, and reports.
  • Program and Event Planning: Coordinate and plan events for staff, campus partners, and community partners.
  • Grant Preparation and Submission: Provide support in the preparation and submission of grants and other funding requests.
  • Scheduling: Schedule and maintain a challenging calendar of appointments and meetings.
Requirements
  • Work requires a general educational background normally equivalent to a full high school education plus two years of post-secondary education in a business-related field.
  • 4 years of related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles, and coordination of major office activities.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.



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