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Administrative Coordinator

2 months ago

Plano, Texas, United States Baylor Scott White Health Full time
Job Summary

The Administrative Assistant plays a vital role in supporting the team by providing administrative assistance, coordinating tasks, and maintaining accurate records. This position requires excellent communication skills, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities
  • Provides administrative support to team members, including preparing reports, presentations, and other materials.
  • Coordinates meetings, travel arrangements, and other group activities.
  • Manages vendor invoices, ensures accurate billing, and handles timely payments.
  • Answers and screens phone calls, routes calls as necessary, and takes accurate messages.
  • Greets visitors, guests, and employees, provides assistance, and refers to the appropriate party when necessary.
  • Plans and schedules calendars, resolves conflicts, and arranges travel in compliance with organizational policies.
  • Monitors supply levels, orders supplies, and performs minor equipment maintenance.
  • Maintains confidential files and adheres to established policies and procedures.
Requirements
  • Diploma/GED equivalent.
  • 2 years of experience in an administrative role.
  • Excellent communication, organizational, and time management skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficient in MS Office suite, including Word, Excel, and PowerPoint.
Benefits

Baylor Scott White Health offers a competitive benefits package, including:

  • Immediate eligibility for health and welfare benefits.
  • 401(k) savings plan with dollar-for-dollar match up to 5%.
  • Tuition reimbursement.
  • PTO accrual beginning Day 1.