Legal Administrative Assistant
2 weeks ago
Clark Hill is seeking a highly skilled Legal Administrative Assistant to support transactional and litigation attorneys in the Firm's Frisco office. The ideal candidate will be proficient with Microsoft Office, including Word, Excel, and Outlook, and have experience with document formatting and styling.
Key Responsibilities:- Provide comprehensive secretarial support functions for attorneys, including creating, editing, revising, redlining, and/or proofreading documents from dictation, handwritten, typed, and/or electronic copy.
- Facilitate the calendaring/docketing of important dates in conjunction with the docketing team.
- Process and route incoming/outgoing mail, faxes, and electronic communications.
- Prepare new client/matter intake forms and engagement letters, liaising with conflicts team as needed.
- Process and monitor expense reports/reimbursements, vendor bills, and check requests.
- Support the billing process, including assisting attorneys with entering, proofreading, and releasing time entries and coordinating with the billing team on the mailing of invoices.
- Assist with managing the calendars of assigned attorneys, including coordinating meetings, making travel arrangements, scheduling conference rooms, and arranging food orders in conjunction with hospitality teams.
- Maintain administrative and client files in electronic and paper format, adhering to the Firm's information governance policies and procedures in conjunction with the records team.
- Support other legal support services team projects and initiatives, including providing back-up support to other legal secretaries as needed.
- High School Diploma or equivalent required.
- A minimum of three (3) years of legal administrative experience required; experience supporting transactional attorneys with litigation is a plus.
- Familiarity with and strong working knowledge of legal terminology.
- Extensive experience in formatting and styling documents, multi-level auto number, and conversion/formatting documents.
- Experience supporting multiple attorneys simultaneously.
- Strong time management skills, including the ability to multi-task, prioritize work, and communicate workload challenges to attorneys and/or administrative manager.
- Advanced skills in Windows, Word, Excel, Outlook, and iManage.
- Experience with timekeeping/billing software.
- Superior communication and engagement skills, including the ability to interact credibly and diplomatically with individuals at all levels of the Firm, including clients.
- Strong interpersonal skills, including the ability to work effectively in a collaborative organization and to create consensus-based support for strategies and processes.
- Exceptional organizational, grammar, spelling, and proofreading skills to support heavy administrative responsibilities.
- Ability to act as back-up to other team members to support.
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