Legal Administrative Assistant

3 weeks ago

Plano, Texas, United States Strasburger Full time
Job Summary:

Strasburger is seeking a highly skilled Legal Administrative Assistant to provide comprehensive support to our transactional attorneys in the Frisco office. The ideal candidate will possess excellent organizational skills, a strong working knowledge of legal terminology, and advanced proficiency in Microsoft Office, including Word, Excel, and Outlook. This role requires the ability to multitask, prioritize work, and communicate effectively with attorneys and administrative staff.

Key Responsibilities:

• Provide secretarial support functions for attorneys, including creating, editing, and revising documents from dictation, handwritten, typed, and electronic copy
• Facilitate calendaring and docketing of important dates in conjunction with the docketing team
• Process and route incoming and outgoing mail, faxes, and electronic communications
• Prepare new client and matter intake forms and engagement letters, liaising with conflicts team as needed
• Process and monitor expense reports, reimbursements, vendor bills, and check requests
• Support the billing process, including assisting attorneys with entering, proofreading, and releasing time entries and coordinating with the billing team on the mailing of invoices
• Assist with managing the calendars of assigned attorneys, including coordinating meetings, making travel arrangements, scheduling conference rooms, and arranging food orders in conjunction with hospitality teams
• Maintain administrative and client files in electronic and paper format, adhering to the Firm's information governance policies and procedures in conjunction with the records team

Requirements:

• High School Diploma or equivalent required
• A minimum of three years of legal administrative experience required; experience supporting transactional attorneys with litigation is a plus
• Familiarity with and strong working knowledge of legal terminology
• Extensive experience in formatting and styling documents, multi-level auto number, and conversion/formatting documents
• Experience supporting multiple attorneys simultaneously
• Strong time management skills, including the ability to multitask, prioritize work, and communicate workload challenges to attorneys and/or administrative manager
• Advanced skills in Windows, Word, Excel, Outlook, and iManage
• Experience with timekeeping/billing software
• Superior communication and engagement skills, including the ability to interact credibly and diplomatically with individuals at all levels of the Firm, including clients
• Strong interpersonal skills, including the ability to work effectively in a collaborative organization and to create consensus-based support for strategies and processes
• Exceptional organizational, grammar, spelling, and proofreading skills to support heavy administrative responsibilities

What We Offer:

Strasburger offers a competitive salary range of $55,000.00-$68,000.00 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Strasburger offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.

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