Administrative Coordinator for Architectural Firm
2 weeks ago
In-Office Position
Prestige Staffing, Inc. is seeking a dedicated Executive Assistant to join a reputable architectural firm. This role is essential in managing the administrative tasks associated with the project lifecycle. The successful candidate will provide support to the Commercial Studio Partners and assist in preparing project teams. Additionally, this position may involve offering administrative assistance to senior management on confidential matters.
Key Responsibilities:
- Establish projects and develop job documentation for the project team.
- Ensure all contracts are finalized and maintain documentation for project closure.
- Document transcription (including meeting notes, project communications, contracts, etc.).
- Prepare monthly billing statements for owners.
- Resolve issues with office equipment.
- Notarize project-related documents.
- Support special projects as needed.
- Manage all aspects of scheduling, correspondence, and travel arrangements.
- Perform additional duties as assigned.
Qualifications:
- Preferred: Bachelor's degree.
- 3-5+ years of experience in an administrative support capacity; experience in the architectural sector is essential.
- Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
- Notary certification or willingness to obtain.
- Exceptional written and verbal communication skills.
- Strong commitment to customer service.
- Able to follow directions while also working independently.
- Proactive and solution-oriented mindset.
- Ability to engage with all organizational levels professionally.
- Capability to handle sensitive information with discretion.
This position offers a remarkable opportunity for professional growth. Experience in an architectural office is required.
In-Office Role.
-
Architectural Project Coordinator
2 weeks ago
Colorado Springs, Colorado, United States Concepts In Millwork Inc. Full timeJob OverviewConcepts In Millwork Inc. is seeking a skilled Project Manager to enhance our team. We provide a comprehensive benefits package, competitive salaries, and a positive work atmosphere.Position DetailsSalary Range$70,000 - $90,000Employment TypeFull-time, Monday to Friday, 7:00 AM - 4:30 PM (overtime as required)Application InformationImmunizations...
-
Lead Systems Administrator
6 days ago
Colorado Springs, Colorado, United States Aerodyne Industries Full timeJob DescriptionAerodyne Industries is a dynamic, rapidly growing engineering and information technology services firm headquartered on the Space Coast. With locations throughout the US, we take pride in delivering small business agility with large corporation capabilities. Our clients rely on us to prepare NASA's Missions to the Moon and Mars and to defend...
-
Project Manager
6 days ago
Colorado Springs, Colorado, United States Concepts In Millwork Inc. Full timeJob DescriptionConcepts In Millwork Inc. is seeking an experienced Project Manager to oversee custom commercial architectural millwork projects from post-contract administration through installation and warranty period.Key Responsibilities:Manage and coordinate projects to ensure timely completion, quality, and efficiency.Oversee drawings to ensure accuracy...
-
Administrative Coordinator
2 days ago
Colorado Springs, Colorado, United States Three Point Solutions Full timeJob Title: Administrative Coordinator Company: Three Point Solutions Job Summary We are seeking a highly organized and proactive Administrative Coordinator to provide comprehensive administrative support to our team. This role is crucial in ensuring smooth office operations and maintaining a conducive work environment. Key Responsibilities Administrative...
-
Administrative Coordinator
2 days ago
Colorado Springs, Colorado, United States MasTec Full timeJob Summary:As an Administrative Assistant at MasTec, you will play a vital role in supporting the executive team by providing exceptional administrative support. Your primary responsibilities will include:Office Management: Ensure the smooth operation of the office by managing supplies, maintaining a clean and organized workspace, and coordinating travel...
-
Administrative Coordinator
6 days ago
Colorado Springs, Colorado, United States CALIBRE Systems Full timeJob Summary:CALIBRE Systems, Inc., an employee-owned Management Consulting and Digital Transformation company, is seeking a highly skilled Administrative Assistant - Senior to support the TEAMS Next MDS Administration. As a key member of our team, you will provide exceptional administrative support to mid-executive level personnel, ensuring seamless...
-
Administrative Coordinator
3 days ago
Colorado Springs, Colorado, United States State of Colorado Full timeWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the State of Colorado. As an Administrative Assistant, you will be responsible for providing administrative support to our regional trial office in Colorado Springs. This is a full-time, entry-level position that requires a strong work ethic and ability to...
-
Law Firm Support Staff
6 days ago
Colorado Springs, Colorado, United States Prestige Staffing, Inc. Full timeAbout the RoleWe are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant - Legal. This is a fantastic opportunity to work in a stable and growing law firm, supporting our attorneys and staff in a fast-paced office environment.Key ResponsibilitiesAnswering and directing phone calls in a professional and...
-
Architectural Project Manager
6 days ago
Steamboat Springs, Colorado, United States Elite Sourcing LLC Full timeElite Sourcing LLC is seeking a highly skilled and experienced Project Architect to join our team. As a key member of our architectural firm, you will play a crucial role in overseeing the design and development process of various architectural projects. Your expertise and creativity will contribute to the successful realization of our clients'...
-
Construction Project Coordinator
2 weeks ago
Colorado Springs, Colorado, United States K2 Staffing, LLC Full timeJob OverviewK2 Staffing, LLC is seeking a motivated Construction Project Coordinator. This position offers an excellent opportunity to advance your career within a company dedicated to excellence and innovation in the construction industry. We value individuals who are committed to lifelong learning and professional growth, providing them with the necessary...
-
Administrative Coordinator
1 week ago
Colorado Springs, Colorado, United States System Soft Technologies Full timeJob SummaryWe are seeking a highly organized and detail-oriented Customer Service Representative to join our team at System Soft Technologies. As a key member of our front office, you will be responsible for providing exceptional customer service, coordinating calendars, and ensuring the smooth operation of our office.Key ResponsibilitiesCalendar Management:...
-
Senior Systems Administrator
2 weeks ago
Colorado Springs, Colorado, United States Aerodyne Industries Full timeAerodyne IndustriesJob Overview:Aerodyne Industries is a leading engineering and IT services company located on Florida's Space Coast. We pride ourselves on our ability to deliver the agility of a small business combined with the capabilities of a large corporation. Our clients include NASA and various defense agencies, and we are dedicated to supporting...
-
Administrative Coordinator
2 weeks ago
Colorado Springs, Colorado, United States J. Kent Staffing Full timeCompensation: $25.00/hourBenefits: Comprehensive health coverage (including medical and dental), two weeks of paid time off, six paid holidays, a 401(k) plan with employer matching, and complimentary parkingWork Schedule: Monday to Friday, from 8:00 AM to 4:30 PM, with a 30-minute unpaid lunch breakCompany Overview: J. Kent Staffing is seeking a...
-
Senior Systems Administrator
2 weeks ago
Colorado Springs, Colorado, United States Aerodyne Industries Full timeAerodyne IndustriesJob Overview:Aerodyne Industries is a progressive and swiftly expanding engineering and IT services organization based in Florida's vibrant Space Coast. With a presence across the United States, we pride ourselves on combining the agility of small businesses with the capabilities of large corporations. Our clients rely on us to support...
-
Senior Systems Administrator
2 weeks ago
Colorado Springs, Colorado, United States Aerodyne Industries Full timeAerodyne IndustriesJob Overview:Aerodyne Industries is a leading engineering and IT services provider based on Florida's Space Coast, recognized for its agility and capacity to handle large-scale projects. Our esteemed clientele includes NASA and various defense agencies, contributing to missions that shape our future.Position Title: Lead Systems...
-
Office Administration Coordinator
2 weeks ago
Colorado Springs, Colorado, United States Lockheed Martin Full timePosition Overview Join Lockheed Martin Space, a leader in the aerospace industry, as we embark on groundbreaking projects that shape the future of space exploration. Our dedicated team is committed to making a significant impact in the world, utilizing our diverse skills and experiences to develop innovative solutions to complex engineering challenges....
-
Senior Project Coordinator
2 weeks ago
Colorado Springs, Colorado, United States Concepts In Millwork Inc. Full timeJob OverviewConcepts In Millwork Inc. is seeking a skilled Project Manager to enhance our dynamic team. We provide an excellent benefits package, competitive salaries, and a positive work atmosphere.Position DetailsSalary Range$70,000 - $90,000Employment TypeFull-time, Monday to Friday, 7:00 AM - 4:30 PM (overtime as required)Benefits Overview401(k)...
-
Senior Project Coordinator
2 weeks ago
Colorado Springs, Colorado, United States Concepts In Millwork Inc. Full timeJob OverviewConcepts In Millwork Inc. is seeking a skilled Project Manager to enhance our operations. We provide an excellent benefits package, competitive salaries, and a positive work atmosphere.Position DetailsSalary Range$70,000 - $90,000Employment TypeFull-time, Monday to Friday, 7:00 AM - 4:30 PM (overtime as required)Benefits Overview401(k) retirement...
-
Human Resources Coordinator
1 week ago
Colorado Springs, Colorado, United States Every Home For Christ Full timeJob OverviewThe Human Resources Coordinator plays a vital role in providing administrative support to the Human Resources department. This position is essential for managing HR inquiries and ensuring smooth operations within the office.Key ResponsibilitiesUphold a personal relationship with Jesus Christ and demonstrate a Christ-like demeanor in all...
-
Executive Administrative Coordinator
1 week ago
Colorado Springs, Colorado, United States FHLB Des Moines Full timePosition Overview:The Executive Administrative Coordinator will provide comprehensive support to the Deputy Superintendent / Chief Financial Officer, ensuring the smooth operation of administrative functions within the department.Key Responsibilities:Assist in managing the budget and financial records.Support committee activities and planning initiatives.Act...