Administrative Coordinator for Architectural Firm

2 weeks ago


Colorado Springs, Colorado, United States Prestige Staffing, Inc. Full time

In-Office Position

Prestige Staffing, Inc. is seeking a dedicated Executive Assistant to join a reputable architectural firm. This role is essential in managing the administrative tasks associated with the project lifecycle. The successful candidate will provide support to the Commercial Studio Partners and assist in preparing project teams. Additionally, this position may involve offering administrative assistance to senior management on confidential matters.

Key Responsibilities:

  • Establish projects and develop job documentation for the project team.
  • Ensure all contracts are finalized and maintain documentation for project closure.
  • Document transcription (including meeting notes, project communications, contracts, etc.).
  • Prepare monthly billing statements for owners.
  • Resolve issues with office equipment.
  • Notarize project-related documents.
  • Support special projects as needed.
  • Manage all aspects of scheduling, correspondence, and travel arrangements.
  • Perform additional duties as assigned.

Qualifications:

  • Preferred: Bachelor's degree.
  • 3-5+ years of experience in an administrative support capacity; experience in the architectural sector is essential.
  • Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
  • Notary certification or willingness to obtain.
  • Exceptional written and verbal communication skills.
  • Strong commitment to customer service.
  • Able to follow directions while also working independently.
  • Proactive and solution-oriented mindset.
  • Ability to engage with all organizational levels professionally.
  • Capability to handle sensitive information with discretion.

This position offers a remarkable opportunity for professional growth. Experience in an architectural office is required.

In-Office Role.



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