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Clerical Support Specialist

2 months ago

Camp Verde, Arizona, United States Yavapai County Full time
About the Position:

Job Summary:

This is a challenging and rewarding role that requires a high level of organization, attention to detail, and excellent communication skills. As a Courtroom Clerk, you will provide critical support to the Clerk of Superior Court, ensuring the smooth operation of the courtroom and its services.

Key Responsibilities:
  • Prepare for and Attend Court Hearings: Prepare for and attend court hearings and trials of various complexity and duration, ensuring that all necessary documents and materials are in order.
  • Issue Warrants and Summonses: Issue warrants and summonses as required, and process orders received in Court.
  • Manage Exhibits: Oversee and manage exhibits submitted during court proceedings, ensuring that they are properly received, processed, stored, and disposed of in accordance with Arizona Revised Statutes and Arizona Rules of Court.
  • Review and Check Work: Review and check the work of other clerical workers to ensure that it conforms to regulations, policies, and procedures governing assigned operations.
  • Perform Other Duties: Perform other job-related duties as assigned by management.
Requirements:
  • Education: High school diploma or equivalent.
  • Experience: A minimum of three (3) years of progressively responsible clerical and/or administrative experience.
  • Additional Requirements: Must possess a valid Arizona driver's license.
Preferred Qualifications:
  • Knowledge of: Court system rules, statutes, and regulations governing the department; Arizona Code of Conduct for Judicial Employees and Clerk of Court and Yavapai County policies; business English, spelling, grammar, punctuation, and composition; clerical office practices and procedures; current Microsoft Office software; filing and recordkeeping.
  • Skills in: Customer service; time management; communicating effectively and professionally; establishing and maintaining effective working relationships with employees, other agencies, and the public; organization and adherence to detail.
  • Ability to: Take notes (written and typed) and transcribe those notes into a comprehensive minute entry; complete detailed work accurately and in compliance with department standards; maintain confidentiality of court proceedings and documents; adhere to the Arizona Code of Conduct for Judicial Employees, as well as Clerk of Court and Yavapai County policies; type at the minimum speed of fifty (50) WPM; work under pressure in a dynamic environment with changing demands and priorities; develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
Physical Requirements:

Ability to sit or stand for extended periods of time; sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effectively in-person and telephonically; capable of frequent repetitive movement of arms, fingers, and wrists; ability to lift up to 30 pounds.