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Administrative Support Specialist

2 months ago

Camp Hill, Pennsylvania, United States Tanner Law Offices Full time
Job Overview

Tanner Law Offices is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. This role is a pivotal function that sets the tone for our firm's interactions with clients.

The successful candidate will provide administrative support to attorneys and paralegals, manage legal documents, maintain calendars, and perform clerical tasks. This is a busy law firm, and the individual must be comfortable in a fast-paced environment and be able to thrive with the challenges that the volume of clients sometimes bring.

Key Responsibilities:

  1. Organizational Management: Manage a variety of related tasks on a daily basis, with attention to detail and accuracy.
  2. Calendar Management: Maintain and coordinate attorneys' calendars, scheduling client appointments and meetings.
  3. Communication: Answer phone calls, take messages, and distribute them in a timely fashion. Greet clients and prepare them with intake paperwork.
  4. File Management: Organize and manage legal files, both in physical and electronic formats.
  5. Administrative Support: Provide general administrative support, including photocopying, scanning, faxing, and managing office supplies.
  6. Billing and Payments: Receive client payments and record payments, providing receipts to clients and transaction summaries to attorneys.
  7. Confidentiality: Maintain strict confidentiality of client information and legal matters.

Requirements:

  1. Education: High school diploma or equivalent. College degree preferred, but not required.
  2. Experience: Previous experience as a legal secretary or in a legal support role is advantageous.
  3. Communication Skills: Excellent written and verbal communication skills.
  4. Organizational Skills: Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
  5. Attention to Detail: Meticulous attention to detail, particularly in drafting correspondence and managing legal files.

What We Offer:

Tanner Law Offices offers a competitive annual salary, paid sick days and PTO, medical, dental, and vision insurance, 401(k), and a fun, challenging, and congenial work environment.