Talent Acquisition Assistant

2 weeks ago


Chicago, Illinois, United States Mindlance Full time

Location: Remote in IL

We are seeking a dedicated Recruiting Coordinator to enhance and streamline the candidate journey in collaboration with our executive recruiting team.

Your primary responsibility will be to cultivate a positive experience for all candidates and stakeholders involved. This encompasses various tasks such as managing interview schedules, refining executive recruiting processes, and actively contributing to the overall success of the recruiting team.

This position reports to the Senior Manager of Talent Acquisition.


Key Responsibilities:
  • Facilitates the logistics of interview scheduling for assigned requisitions, ensuring a seamless and effective service is provided to the organization while delivering an exceptional candidate experience.
  • Coordinates all aspects of candidate interview logistics, including sending calendar invites, reserving meeting rooms, and organizing video conferencing details.
  • Creates and distributes a professional interview agenda to all participants.
  • Maintains an organized hiring workflow by updating candidate statuses in the applicant tracking system.
  • Ensures consistent communication with the assigned Recruiter regarding the candidate's scheduling.
  • Builds and nurtures strong relationships with Recruiters and Hiring teams.
  • Handles inquiries and scheduling requests, maintaining open communication with the assigned Recruiter.
  • Provides administrative assistance to the talent acquisition team, including process improvement initiatives and other ad-hoc tasks.
  • Performs additional duties as assigned or requested.

Requirements:
  • Minimum of 2 years of experience as a recruiting coordinator.
  • Proven track record of optimizing recruiting and interview scheduling processes.
  • Familiarity with applicant tracking systems and interview scheduling tools, such as Workday ATS, is preferred.
  • Highly organized, autonomous, and detail-oriented with exceptional written and verbal communication skills.
  • Ability to prioritize tasks effectively, multitask, and demonstrate a willingness to contribute to all aspects of the recruiting process.
  • Independent, creative, and committed to providing a 'five-star service' and a high-touch experience.
  • Maintains composure under pressure with a positive, proactive attitude.

EEO:
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

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