Administrative Specialist I

10 hours ago

Tucson, Arizona, United States Pima County, AZ Full time
Job Summary

Pima County, AZ is seeking an experienced Administrative Specialist I (Victim Services) to provide complex professional administrative support to a department or specialized program. This role requires a high degree of autonomy and may involve exercising supervision of staff.

Key Responsibilities
  • Coordinate unit activity with other departmental sections/divisions and outside agencies, and act as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions.
  • Respond to public and staff inquiries, and provide information or resolve problems that require explanation or application of departmental or program rules and policies.
  • Represent the unit/department on various committees and working groups, and may be granted authority to commit unit/department support to issues.
  • Coordinate, schedule, and organize unit, program, or departmental calendars and meetings.
  • Lead and participate in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims, and fund transfers.
  • Create, maintain, and/or direct the maintenance of specialized databases, including inputting and retrieving data and producing complex computer-based reports.
  • Coordinate and monitor standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors, and service providers.
  • Research, compile, and perform initial analysis of information, and prepare routine, recurring, and special reports, correspondence, memoranda, personnel forms, operations manuals, and other documents for supervisory review and approval.
  • Compile and summarize statistical and operational data, and prepare periodic and special reports.
  • Compile information utilized in unit budget preparation, monitor miscellaneous expenditures, and report to supervisor on program budget activities.
  • Conduct and document confidential or sensitive inquiries for management, and maintain appropriate security and confidentiality of information encountered or created.
  • Establish and maintain specialized reference files and reference materials.
Requirements
  • A Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management, or a closely-related field.
  • One year of experience with Pima County as an Administrative Assistant III, Administrative Assistant Supervisor, or closely-related professional administrative classification.
  • Minimum six (6) months experience researching, processing, and verifying administrative documentation.
  • Minimum six (6) months experience in analyzing data and preparing reports/specialized documents.
  • Minimum six (6) months experience in customer service, responding to customer inquiries via phone, email, and in person.
  • Proficiency with Microsoft Office Suite, with particular emphasis on Microsoft Excel.
Preferred Qualifications
  • Experience in a similar role or industry.
  • Knowledge of departmental policies and procedures.
  • Ability to work independently and as part of a team.
  • Excellent communication and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information.
What We Offer

Pima County provides a competitive salary and benefits package, including health, dental, and vision insurance, retirement plan, and paid time off. We also offer opportunities for professional growth and development, and a dynamic work environment.

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