Administrative Specialist II

10 hours ago


Tucson, Arizona, United States Pima County, AZ Full time
Job Summary

Pima County, AZ is seeking a highly skilled Administrative Specialist II to join our team. This role plays a crucial administrative role in our Operations and Maintenance group, providing complex administrative services of a specialized nature to a department, division, or program within Pima County.

Key Responsibilities
  • Negotiate and establish Intergovernmental Agreements (IGA), contracts, and other obligatory agreements and monitor compliance.
  • Prepare work unit budgets, oversee expenditures, perform cost and statistical analyses, and prepare reports and recommendations.
  • Perform research, prepare written reports, and recommendations, and inform management of issues, concerns, and problems of specialized work unit.
  • Provide information, status, and recommendations to department directors, division managers, and professional staff regarding area of assignment and respond to public inquiries interpreting work unit and county policies and procedures.
  • Ensure work unit policies, procedures, and activities comply with applicable federal/state statutes and regulations and county policy.
  • Oversee internal services such as accounting, payroll, personnel, management information services, and/or purchasing.
  • Represent work unit at various meetings, conferences, or on committees and provide specialized expertise related to area of assignment.
  • Develop, maintain, and manage databases using automated information systems and compile/review/monitor information for reporting purposes.
Requirements
  • A Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management, or a closely related field as defined by the department head at the time of recruitment.
  • One year of professional experience in public or business administration.
  • OR: Two years with Pima County as an Administrative Specialist or closely related professional administrative classification.
Preferred Qualifications
  • Minimum two (2) years of experience in AMS/Workday or similar purchasing system.
  • Minimum one (1) year of experience in Maximo or similar work order system.
  • Minimum five (5) years of experience in Microsoft Office Suite.
  • Minimum three (3) years of experience in customer service.
  • Minimum two (2) years of experience in reading, writing, and interpreting business correspondence, contracts, and budgets.
What We Offer

Pima County provides access to high-quality, affordable healthcare for eligible employees and has an award-winning wellness program. Our plan is designed to ensure a high level of coverage and financial protection.



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