Administrative Specialist II
2 weeks ago
We are seeking a highly skilled Administrative Specialist II to provide complex professional administrative services for a department, division, or program within Pima County. This role involves overseeing specialized administrative activities, negotiating and establishing intergovernmental agreements, and preparing work unit budgets.
Key Responsibilities- Provide complex administrative services of a specialized nature to a department, division, or program within Pima County.
- Negotiate and establish intergovernmental agreements, contracts, and other obligatory agreements, and monitor compliance.
- Prepare work unit budgets, oversee expenditures, perform cost and statistical analyses, and prepare reports and recommendations.
- Perform research, prepare written reports and recommendations, and inform management of issues, concerns, and problems of specialized work unit.
- Provide information, status, and recommendations to department directors, division managers, and professional staff regarding area of assignment, and respond to public inquiries interpreting work unit and county policies and procedures.
- Ensure work unit policies, procedures, and activities comply with applicable federal/state statutes and regulations and county policy.
- Oversee internal services such as accounting, payroll, personnel, management information services, and/or purchasing.
- Represent work unit at various meetings, conferences, or on committees, and provide specialized expertise related to area of assignment.
- Develop, maintain, and manage databases using automated information systems, and compile, review, and monitor information for reporting purposes.
- A Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management, or a closely related field as defined by the department head at the time of recruitment.
- One year of professional experience in public or business administration.
- Or two years with Pima County as an Administrative Specialist or closely related professional administrative classification.
- Minimum two years experience researching/analyzing data and preparing reports/specialized documents.
- Minimum two years experience performing detailed and complex paraprofessional administrative or accounting support.
- Experience with/knowledge of criminal justice system processes in Pima County.
- Experience in Microsoft Office Suite, particularly in Microsoft Excel.
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