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Administrative Coordinator

2 months ago

Birmingham Alabama, United States Southern Shirt Full time

About the Role:

The Administrative Assistant is a key member of the administrative team at Southern Shirt, responsible for providing efficient and comprehensive administrative support to facilitate the smooth operation of the organization.

Responsibilities:

  • Assist the CEO and Executive Team with various projects, research, analysis, and data entry.
  • Plan and coordinate team events, including meetings, conferences, and off-site retreats.
  • Arrange travel accommodations, including flights, accommodations, and transportation.
  • Assist with the coordination and execution of special projects and initiatives across all departments.
  • Coordinate on-boarding tasks and welcoming activities for new team members.
  • Maintain an organized office environment, including managing office supplies, equipment, and general office upkeep.
  • Schedule appointments, meetings, and conference calls for team members and managers.
  • Create, edit, and format various documents, maintaining digital and physical filing systems for easy retrieval.
  • Assist in preparing meeting materials, agendas, minutes, and follow up on action items.
  • Arrange meeting logistics, including room reservations and catering when necessary.
  • Accurately input and manage data in spreadsheets, databases, and CRM systems.
  • Process and track expense reports, ensuring accuracy and compliance with company policies.
  • Maintain strict confidentiality regarding sensitive information.

Requirements:

  • Bachelor's degree in business administration, marketing, or a related field.
  • Proven experience as an executive assistant or similar role.
  • Excellent organizational and time management skills.
  • Strong attention to detail and ability to prioritize tasks.
  • Exceptional verbal and written communication skills.
  • Highly proficient in Microsoft Office suite (particularly Word and Excel).
  • Ability to handle confidential information with discretion.
  • Strong problem-solving skills and ability to think critically.
  • Proactive and self-motivated with a strong sense of initiative.
  • Attention to detail and accuracy.
  • Tech-savvy and ability to learn new programs quickly.
  • Ability to work independently and as part of a team in a fast-paced environment.

Benefits:

  • Passionate Team: You'll be working with a group of like-minded trend-setters who share your love for what we do.
  • Room to Grow: We're all about professional development. Your creative ideas will be valued and nurtured.
  • Creative Freedom: We encourage you to think outside the box and bring your innovative ideas to life.
  • Competitive Benefits: We offer competitive compensation, benefits, and perks to keep you happy and motivated.
  • 401K Retirement with employer matching.
  • Medical, Dental, and Vision Insurance.
  • Paid Time Off (PTO) and Holidays.
  • Professional Growth Plans.
  • Performance Bonus Opportunities.
  • Health and Wellness Programs.
  • Continued Education Allowances.
  • Company Sponsored Luncheons and Events.
  • Generous Employee Discounts on SSCO Product.
  • Fun, Collaborative Work Environment with Great People