Administrative Coordinator

2 weeks ago

Birmingham AL USA, United States Actalent Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Actalent. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support: Provide advanced clerical and administrative support to ensure the efficient operation of the office.
  • Mail and Package Management: Manage incoming and outgoing mail, packages, and deliveries with precision, ensuring accurate and timely distribution to designated recipients.
  • Data Entry and Record Keeping: Perform data entry tasks, including updating records, spreadsheets, and databases, maintaining accurate and up-to-date documentation.
  • Office Organization: Take responsibility for office organization, including filing, photocopying, scanning, and maintaining orderly workspaces.
  • Customer Service: Extend a warm and professional welcome to visitors and guests, creating a positive first impression and fostering a welcoming atmosphere.
  • Communication: Independently answer and direct incoming calls to the appropriate individuals or departments, providing assistance and information as needed.
  • Event Planning: Coordinate appointments, meetings, and events, demonstrating effective time management skills to support staff and visitors.
  • Administrative Tasks: Oversee routine administrative tasks, such as ordering office supplies, managing inventory levels, and ensuring operational needs are met.
About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation, and speed to market.

Our Commitment to Diversity, Equity & Inclusion

We are committed to creating an inclusive environment where everyone feels valued and respected. Our DE&I initiatives include:

  • Hiring diverse talent
  • Maintaining an inclusive environment through persistent self-reflection
  • Building a culture of care, engagement, and recognition with clear outcomes
  • Ensuring growth opportunities for our people

We are an equal opportunity employer and welcome applications from diverse candidates. If you require a reasonable accommodation during the application process, please contact us for assistance.

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