Senior Executive Assistant

2 weeks ago

Alpharetta, United States Care Logistics Full time

Care Logistics, a member of the Jackson Healthcare family, is in search of a Senior Executive Assistant

With over 3 years of experience in high-level administrative support, you will assist the President of Care Logistics in advancing Jackson Healthcare's mission: enhancing patient care delivery and improving the lives of those we serve. Your contributions will also benefit various nonprofit organizations that we support. Discover meaningful work at a Jackson Healthcare company recognized as one of the 'Best Places to Work' by Fortune and the Atlanta Business Chronicle.

Position Overview

The Senior Executive Assistant will oversee administrative operations, facilitate company events and meetings, and address general inquiries from Care Logistics associates. This role will serve as the primary support for the Senior Management Team (SMT). The office administrator is expected to foster a positive work atmosphere while ensuring high standards of organizational efficiency, communication, and safety for the office and its associates, all while maintaining a supportive and friendly demeanor.

This position is fully ONSITE, not hybrid or remote.

KEY RESPONSIBILITIES

Administrative Support for Senior Management Team (SMT) includes:

  • Maintaining the annual meeting schedule
  • Creating and distributing agendas
  • Tracking and following up on SMT action items
  • Documenting minutes from SMT meetings
  • Leading administrative efforts for Annual Strategy Planning and compiling necessary materials
  • Overseeing Policy and Procedure documentation
  • Managing administrative access for company applications
  • Supporting the annual Service Organization Control Type 2 (SOC2) audit
  • Acting as the point of contact for internal associates regarding general inquiries, supplies, equipment, and corporate contracts/leases
  • Managing document retention practices, including shredding or scanning old files
  • Training new hires on essential software and company resources
  • Coordinating office relocations and conference space as needed
  • Registering business visitors requiring access to the campus

Acting as a liaison between Care Logistics and Jackson Healthcare involves:

  • Collaborating with the technology group to assist with IT issues and equipment upgrades
  • Supporting Human Resources with onboarding and training resources
  • Coordinating events and communications for community initiatives
  • Facilitating campus events for associate engagement
  • Assisting with office space and equipment needs
  • Providing support for financial inquiries
  • Managing invoice entries for charitable contributions and vendor services
  • Overseeing document storage and approval processes
  • Planning and organizing various meetings and associate events throughout the year
  • Coordinating the distribution of corporate tickets
  • Managing office supply inventory and ordering
  • Handling mailing tasks, excluding marketing collateral shipments
  • Partnering with HR on emergency protocols and safety measures
  • Tracking and ordering awards and gifts for associates
  • Scheduling meetings for the President and complex company meetings
  • Assisting with travel arrangements for the President as needed
  • Maintaining a supportive attitude and a willingness to assist
  • Supporting Client Development and Engagement Administrators with various tasks
  • Performing additional duties as required.

QUALIFICATIONS – EDUCATION, EXPERIENCE, AND SKILLS

  • Bachelor's degree preferred.
  • 3+ years of experience as an Office Manager, Administrative Assistant, or Executive Assistant.
  • Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, etc.)
  • Stable employment history with verifiable references.

ADDITIONAL SKILLS AND ATTRIBUTES

  • Exceptional organizational and event planning skills in a dynamic environment.
  • Strong interpersonal, strategic communication, and relationship-building abilities.
  • Meticulous attention to detail, effective multi-tasking, and time management skills.

  • Senior Executive Assistant

    2 weeks ago

    Alpharetta, United States Care Logistics Full time

    Care Logistics, a member of the Jackson Healthcare family of companies, is in search of a Senior Executive Assistant.Your extensive experience in executive support will be utilized to assist the President of Care Logistics, contributing to the overarching strategy and mission of Jackson Healthcare: enhancing patient care delivery and enriching the lives of...

  • Senior Executive Coordinator

    2 weeks ago

    Alpharetta, United States Lenmar Consulting Inc Full time

    Title: Senior Executive CoordinatorLocation: Alpharetta, GARemote/Hybrid/Onsite: OnsitePosition Type: ContractDuration: 6 Months +Rate: $28.00/hr-$30.00/hrRole OverviewThe selected candidate will deliver exceptional support to senior management. They should possess excellent organizational skills and be adept at managing schedules and handling correspondence...

  • Executive Assistant

    3 months ago

    Alpharetta, United States ApTask Full time

    Role: Executive Assistant Duration: 6 months Work Location: Alpharetta, GA Role will be fully onsite, shift 11am-8pm EST Interviews onsite with manager The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will...

  • Executive Assistant

    1 month ago

    Alpharetta, United States eTeam Full time

    Job title: Executive AssistantDuration: 06 Months (possible extension/ FTE)Location: Alpharetta, GAShift :: 11am- 8pm ESTInterviews onsite with managerThe Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will...

  • Executive Assistant

    1 month ago

    Alpharetta, United States eTeam Full time

    Job title: Executive AssistantDuration: 06 Months (possible extension/ FTE)Location: Alpharetta, GAShift :: 11am- 8pm ESTInterviews onsite with managerThe Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will...

  • Senior Executive Support Specialist

    2 weeks ago

    Alpharetta, United States Southeast Concrete Systems, Inc. Full time

    POSITION OVERVIEWThe Senior Executive Support Specialist delivers high-level administrative assistance and organizational expertise to C-Level executives, ensuring the smooth and effective flow of information and data as required. This role demands a proactive mindset, structured approach, meticulous attention to detail, and the ability to adapt to the...

  • Senior Executive Support Specialist

    2 weeks ago

    Alpharetta, United States Southeast Concrete Systems, Inc. Full time

    POSITION OVERVIEWThe Senior Executive Support Specialist offers high-level administrative assistance and organizational expertise to C-Level executives, ensuring the seamless flow of information and data as required. This role demands a proactive mindset, strong organizational skills, meticulous attention to detail, and the ability to adapt to the dynamic...

  • Licensed Medication Assistant

    1 week ago

    Alpharetta, United States Oaks Senior Living Full time

    Oaks Senior Living is actively seeking compassionate and skilled Certified Medication Aides who are dedicated to enhancing the lives of seniors. Our organization is committed to a Person-Centered Lifestyle, emphasizing core values that prioritize the well-being of those we serve. At Oaks Senior Living, we encourage our team members to thrive, recognize...

  • Senior Executive Administrative Coordinator

    2 weeks ago

    Alpharetta, United States Russell Tobin Full time

    Senior Executive Administrative Coordinator - Contract PositionLocation: RemoteCompensation: Competitive hourly rateBenefits: Eligible after a specified periodRussell Tobin is currently seeking a highly skilled and organized Senior Executive Administrative Coordinator to provide essential support to high-level executives within the organization. This role...

  • Executive Assistant

    4 weeks ago

    Alpharetta, United States Russell Tobin Full time $28 - $31

    Job DescriptionJob DescriptionRussell Tobin partnered with a large and respectable company within the Financial Industry, is seeking an experienced Executive Assistant!Description:The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision-making for the executive...

  • Senior Executive Support Specialist

    2 weeks ago

    Alpharetta, United States Factory Mutual Insurance Company Full time

    Overview:Factory Mutual Insurance Company is a premier provider of property insurance solutions for some of the largest corporations globally, serving over one-third of the FORTUNE 1000 companies with innovative risk management and property insurance services. We assist our clients in ensuring seamless business operations by leveraging advanced...

  • Certified Medication Assistant

    1 week ago

    Alpharetta, United States Oaks Senior Living Full time

    Oaks Senior Living is seeking compassionate and skilled Certified Medication Aides who are dedicated to enhancing the lives of seniors. Our facility emphasizes a Person-Centered Lifestyle, fostering core values and a commitment to improving the quality of life for our residents. We encourage our team members to thrive, recognize excellence, and cultivate a...

  • Personal Assistant to Executive Board Member

    4 weeks ago

    Alpharetta, United States SAP, SE Full time

    Partner with the Senior Executive Personal Assistant, who is the main assistant and first point of contact for scheduling Assist in thoughtful managing of the calendar / scheduling and coordinating meetings for the Board Member including all logistic Personal Assistant, Executive, Assistant, Technology, Business Services, Personal

  • Senior Living Lifestyle Coordinator

    2 weeks ago

    Alpharetta, Georgia, United States Oaks Senior Living Full time

    Job OverviewPosition Summary:The Lifestyle Coordinator is responsible for designing, organizing, and executing a diverse activities program that caters to the unique interests of residents, offering them fulfilling and enriching experiences across social, educational, recreational, and spiritual domains. This role involves recruiting, managing, and training...

  • Executive Assistant

    4 weeks ago

    Alpharetta, United States Russell Tobin Full time $28 - $31

    Job DescriptionJob DescriptionRussell Tobin partnered with a large and respectable company within the Financial Industry, is seeking an experienced Executive Assistant!Description:The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision-making for the executive...

  • Executive Administrative Assistant

    3 months ago

    Alpharetta, United States ApTask Full time

    Pay Rate: $30/hr w2- Minimum of 3 years of experience in an Executive or Administrative Assistant role- High school diploma or GED is required; Bachelor's degree preferred- Being able to multi-task in a fast-paced environment- Experience in calendar management- Adaptable team player- Good problem-solving ability- Strong working experience with Microsoft...

  • Executive Board Member Personal Assistant

    2 weeks ago

    Alpharetta, United States SAP, SE Full time

    Position OverviewThe role of the Executive Board Member Personal Assistant is pivotal in ensuring the smooth operation of executive functions. This position requires a high level of professionalism and discretion.Key ResponsibilitiesCalendar Management: Collaborate closely with the Senior Executive Personal Assistant to effectively manage the Board Member's...

  • Certified Medication Aide

    5 days ago

    Alpharetta, United States Oaks Senior Living Full time

    Job SummaryWe are seeking a highly skilled Certified Medication Aide to join our team at Oaks Senior Living. As a key member of our care team, you will be responsible for providing exceptional care and support to our residents, ensuring their safety and well-being at all times.Key ResponsibilitiesResident ServicesSupervise caregiver staff to ensure quality...

  • Senior Enterprise Sales Executive

    2 weeks ago

    Alpharetta, Georgia, United States Priority Technology Holdings, LLC Full time

    Job OverviewPosition: Senior Enterprise Sales ExecutiveReports to: Senior Vice President of SalesDepartment: PrismaLocation: RemoteCompany Overview: Priority Technology Holdings, Inc. is a prominent player in the financial technology sector, focusing on delivering integrated payment and banking solutions. Our state-of-the-art platform enables businesses to...

  • Executive Board Member Personal Assistant

    2 weeks ago

    Alpharetta, United States SAP, SE Full time

    Position OverviewThe role of the Executive Board Member Personal Assistant is crucial in ensuring the seamless operation of the executive's schedule and responsibilities. This position requires a proactive individual who can effectively manage time and priorities.Key ResponsibilitiesCalendar Management: Collaborate closely with the Senior Executive Personal...