Senior Executive Support Specialist

2 weeks ago

Alpharetta, United States Southeast Concrete Systems, Inc. Full time

POSITION OVERVIEW

The Senior Executive Support Specialist delivers high-level administrative assistance and organizational expertise to C-Level executives, ensuring the smooth and effective flow of information and data as required. This role demands a proactive mindset, structured approach, meticulous attention to detail, and the ability to adapt to the dynamic needs of a rapidly evolving organization. You will be expected to collaborate effectively within a team setting, represent the executives with professionalism, and meet all deadlines efficiently.

Your responsibilities will involve regular interactions with high-profile external clients, internal management, and executives across various business sectors and subsidiary entities. You will need to modify procedures and techniques to accomplish tasks aligned with the assigned objectives.

Experience Level: Experienced Professional

Job Type: Full-time (on-site)

PRIMARY RESPONSIBILITIES:

EXECUTIVE SUPPORT

  • Provide comprehensive administrative assistance to the CEO, President, and other senior leaders.
  • Act as a liaison with team members in a courteous and effective manner.
  • Develop a strong rapport with the CEO and President, understanding their daily priorities and communication preferences.
  • Represent the organization and its executives positively through excellent follow-through and sound judgment.
  • Coordinate scheduling for team meetings and support various team initiatives.
  • Handle sensitive information with the utmost confidentiality and professionalism.
  • Manage delicate matters with discretion, particularly those affecting company operations.
  • Assist with special projects and additional tasks as required.
  • Support the preparation of correspondence, presentations, and reports.
  • Oversee multiple email accounts for the CEO and other executives as necessary.
  • Follow up on all outstanding topics and issues as appropriate.

CALENDAR MANAGEMENT

  • Oversee multiple calendars, schedule meetings and appointments, and prioritize effectively to keep calendars current.
  • Monitor meeting requests, initiate meetings, reserve conference rooms, and coordinate catering services.
  • Assist in organizing high-level events such as business dinners, board meetings, and team retreats.
  • Coordinate all logistics for external visitors.
  • Pre-register guests, book conference rooms, and arrange catering and audiovisual needs for significant meetings.
  • Prepare and tidy conference rooms, including guest internet access and refreshments.
  • Welcome guests, escort them to the conference room, and address any requirements they may have.
  • Foster teamwork and maintain a robust professional network.
  • Facilitate regular leadership team meetings and quarterly business reviews, contributing to agenda planning.

TRAVEL ARRANGEMENTS

· Initiate and organize travel plans based on the executive's calendar, preparing detailed itineraries.

· Manage and submit expense reports; regular use of financial management tools is required.

OFFICE ADMINISTRATION

· Serve as the point of contact for office management, coordinating communications and emergency protocols.

· Support the onboarding and offboarding processes for employees, collaborating with the HR Partner.

ENGAGEMENT MANAGEMENT

· Act as a resource for organizational policies and procedures.

  • Schedule and prioritize appointments to maximize executive engagement and achieve organizational objectives.
  • Collaborate with all team members across the organization.
  • Build relationships with stakeholders, providing necessary information and ensuring Board engagement as required.
  • Responsible for sending notices, tracking minutes, and supporting management with agenda items.
  • Create an annual calendar of meetings and timelines for the organization's fiscal year.
  • Prepare materials for Board and Committee meetings, ensuring accuracy.
  • Attend Board and Committee meetings, accurately recording documents and distributing minutes as needed.

SPECIAL PROJECTS AND SUPPORT

  • Provide the CEO and senior executives with information and assistance to prepare for meetings, presentations, and events.

RELATIONSHIP MANAGEMENT

  • Serve as a confidential assistant to the CEO, President, and other senior executives as required.
  • Foster strong relationships with all team members to ensure a harmonious working environment and uphold company culture.
  • Develop and maintain relationships with key stakeholders to ensure timely communication for meetings and projects.
  • Collaborate closely with volunteers, leadership, and committees.

QUALIFICATIONS

  • 5-10+ years of experience in an Executive Assistant or similar administrative role.
  • Exceptional administrative and organizational skills, with the ability to exercise independent judgment and initiative.
  • Ability to perform with minimal supervision and general guidance on new assignments.
  • Experience in planning and leading strategic initiatives.
  • Highly skilled in executive calendar management, expense management, travel, and event coordination.
  • Demonstrated success in working across organizational boundaries to support matrixed leaders.
  • Proven ability to anticipate the needs of senior executives, with a keen attention to detail and the ability to manage multiple priorities.
  • Capacity to handle sensitive and confidential information with discretion.
  • Flexibility, organization, and detail-oriented mindset while managing various priorities.
  • Experience in selecting and managing outside consultants and auditors.
  • Participate in key decisions related to strategic initiatives and operational models.
  • Implement policies and procedures as directed by senior leadership.
  • Strong skills in PowerPoint, Excel, Word, SharePoint, and PC software, along with proficiency in collaboration tools.
  • Experience or interest in supporting internal communication initiatives is a plus.
  • A BS/BA degree (or equivalent) is preferred.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Employees are protected under Federal law from discrimination.

We are an Equal Opportunity Employer promoting diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender status, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state, or local law.

CULTURE INDEX

As part of our selection process, candidates are asked to complete a personality profile survey. This survey is not a test; there are no right or wrong answers and it typically takes 10-12 minutes to complete.

COMPENSATION

Southeast Concrete Systems, Inc. offers competitive pay and benefits, a favorable work/life balance, a premier office environment, and a role that acknowledges and rewards entrepreneurial spirit.

  • Senior Executive Support Specialist

    2 weeks ago

    Alpharetta, United States Southeast Concrete Systems, Inc. Full time

    POSITION OVERVIEWThe Senior Executive Support Specialist offers high-level administrative assistance and organizational expertise to C-Level executives, ensuring the seamless flow of information and data as required. This role demands a proactive mindset, strong organizational skills, meticulous attention to detail, and the ability to adapt to the dynamic...

  • Senior Executive Support Specialist

    2 weeks ago

    Alpharetta, United States Factory Mutual Insurance Company Full time

    Overview:Factory Mutual Insurance Company is a premier provider of property insurance solutions for some of the largest corporations globally, serving over one-third of the FORTUNE 1000 companies with innovative risk management and property insurance services. We assist our clients in ensuring seamless business operations by leveraging advanced...

  • Senior Accounting Specialist

    2 weeks ago

    Alpharetta, United States Oaks Senior Living Full time

    Position Summary:The Senior Accounting Specialist will collaborate closely with the Vice President of Financial Planning and Analysis, along with other accounting professionals, to uphold financial documentation for designated communities. Key responsibilities encompass managing the general ledger, finalizing monthly financials, reconciling banking...

  • Senior Executive Coordinator

    2 weeks ago

    Alpharetta, United States Lenmar Consulting Inc Full time

    Title: Senior Executive CoordinatorLocation: Alpharetta, GARemote/Hybrid/Onsite: OnsitePosition Type: ContractDuration: 6 Months +Rate: $28.00/hr-$30.00/hrRole OverviewThe selected candidate will deliver exceptional support to senior management. They should possess excellent organizational skills and be adept at managing schedules and handling correspondence...

  • Senior Executive Assistant

    2 weeks ago

    Alpharetta, United States Care Logistics Full time

    Care Logistics, a member of the Jackson Healthcare family of companies, is in search of a Senior Executive Assistant.Your extensive experience in executive support will be utilized to assist the President of Care Logistics, contributing to the overarching strategy and mission of Jackson Healthcare: enhancing patient care delivery and enriching the lives of...

  • Certified Medication Aide

    4 days ago

    Alpharetta, United States Oaks Senior Living Full time

    Job SummaryWe are seeking a highly skilled Certified Medication Aide to join our team at Oaks Senior Living. As a key member of our care team, you will be responsible for providing exceptional care and support to our residents, ensuring their safety and well-being at all times.Key ResponsibilitiesResident ServicesSupervise caregiver staff to ensure quality...

  • Senior Executive Assistant

    2 weeks ago

    Alpharetta, United States Care Logistics Full time

    Care Logistics, a member of the Jackson Healthcare family, is in search of a Senior Executive AssistantWith over 3 years of experience in high-level administrative support, you will assist the President of Care Logistics in advancing Jackson Healthcare's mission: enhancing patient care delivery and improving the lives of those we serve. Your contributions...

  • Senior Executive Administrative Coordinator

    2 weeks ago

    Alpharetta, United States Russell Tobin Full time

    Senior Executive Administrative Coordinator - Contract PositionLocation: RemoteCompensation: Competitive hourly rateBenefits: Eligible after a specified periodRussell Tobin is currently seeking a highly skilled and organized Senior Executive Administrative Coordinator to provide essential support to high-level executives within the organization. This role...

  • Executive Board Member Support Specialist

    2 weeks ago

    Alpharetta, Georgia, United States SAP Full time

    Empowering Global SuccessAt SAP, we are dedicated to fostering an environment where you can excel. Our organizational culture emphasizes teamwork and a collective commitment to enhancing global operations. We prioritize building a robust foundation for the future while cultivating a workplace that values diversity, flexibility, and a shared mission. Our...

  • Executive Board Member Support Specialist

    2 weeks ago

    Alpharetta, Georgia, United States SAP Full time

    Empowering Global ExcellenceAt SAP, we strive to enhance operational efficiency across the globe. Our corporate culture emphasizes teamwork and a shared commitment to driving positive change. We dedicate ourselves daily to laying the groundwork for future success while fostering an inclusive workplace that values diversity, promotes flexibility, and aligns...

  • Senior Living Lifestyle Coordinator

    2 weeks ago

    Alpharetta, Georgia, United States Oaks Senior Living Full time

    Job OverviewPosition Summary:The Lifestyle Coordinator is responsible for designing, organizing, and executing a diverse activities program that caters to the unique interests of residents, offering them fulfilling and enriching experiences across social, educational, recreational, and spiritual domains. This role involves recruiting, managing, and training...

  • Executive Support Specialist

    4 days ago

    Alpharetta, Georgia, United States Rockstar Full time

    Rockstar is a boutique wealth management firm based in the southeastern United States. Our team has been helping clients for almost two decades using our proprietary planning process.The founders of the firm have been featured extensively in local and national media, and we are now looking to grow our team.We are seeking an Administrative Assistant to join...

  • Certified Medication Aide

    2 days ago

    Alpharetta, Georgia, United States Oaks Senior Living, LLC Full time

    Job SummaryWe are seeking a highly skilled Certified Medication Aide to join our team at Oaks Senior Living, LLC. As a key member of our care team, you will be responsible for providing exceptional care and support to our residents, ensuring their safety and well-being.Key ResponsibilitiesResident CareProvide hands-on supervision of caregiver staff during...

  • Senior Enterprise Sales Executive

    2 weeks ago

    Alpharetta, Georgia, United States Priority Technology Holdings, LLC Full time

    Job OverviewPosition: Senior Enterprise Sales ExecutiveReports to: Senior Vice President of SalesDepartment: PrismaLocation: RemoteCompany Overview: Priority Technology Holdings, Inc. is a prominent player in the financial technology sector, focusing on delivering integrated payment and banking solutions. Our state-of-the-art platform enables businesses to...

  • Surgical Support Specialist

    7 days ago

    Alpharetta, United States Plastic Surgery Practice North Atlanta Full time

    Position OverviewWe are seeking a dedicated Surgical Support Specialist for our esteemed plastic surgery practice located in North Atlanta. This role encompasses various responsibilities essential for maintaining a smooth surgical environment.Employment Types: Full Time, Part Time, and PRN opportunities are available.Key Responsibilities:Ensure a sterile...

  • Senior Claims Specialist

    7 days ago

    Alpharetta, United States AIG Full time

    Senior Claims SpecialistWe invite you to join our esteemed claims department as a Senior Claims Specialist, where you will play a pivotal role in our operations.Elevate Your Career in Claims ManagementOur Claims division is recognized for its exceptional problem-solving capabilities, providing unparalleled technical expertise and showcasing our distinctive...

  • Senior Accounting Specialist

    2 weeks ago

    Alpharetta, United States The Judge Group Full time

    Position Overview The Senior Accounting Specialist role involves supporting the reconciliation and month-end financial closing processes to ensure precise and timely financial reporting. This position collaborates closely with treasury, accounts payable, accounts receivable, and other members of the accounting team. Key Responsibilities To excel in this...

  • Senior Accounting Specialist

    2 weeks ago

    Alpharetta, United States MOTREX Co. Ltd Full time

    Position SummaryThe Senior Accounting Specialist role is essential in supporting the reconciliation activities and the monthly financial closing cycle to ensure precise and prompt financial reporting. This position collaborates closely with treasury, accounts payable, accounts receivable, and other members of the accounting department.Key ResponsibilitiesTo...

  • Senior Accounting Specialist

    2 weeks ago

    Alpharetta, United States The Judge Group Full time

    Position Overview The Senior Accounting Specialist role is integral to the reconciliation and month-end financial closing processes, ensuring precise and timely financial reporting. This position collaborates closely with treasury, accounts payable, accounts receivable, and various members of the accounting team. Key Responsibilities To excel in this role,...

  • Senior Client Relations Specialist

    2 weeks ago

    Alpharetta, United States Automatic Data Processing Full time

    Position OverviewAutomatic Data Processing is seeking a Senior Client Relations Specialist. This role is designed for individuals who are eager to enhance their professional journey within a dynamic organization.Key ResponsibilitiesProvide exceptional support to clients, ensuring their needs are met with efficiency and professionalism.Utilize award-winning...