Administrative Manager II

4 weeks ago


Étreux, Hauts-de-France, United States Boston Children's Hospital Full time

Job Summary

The Department of Pathology at Boston Children's Hospital is seeking an experienced Administrative Manager II to manage the secretarial, clerical, and administrative support staff and services for a small department/service.

The successful candidate will be responsible for recommending, implementing, and maintaining internal office systems and procedures to promote efficient and effective support service operations.

Key Responsibilities:

  • Manage the daily administrative operations of the research laboratory, including communication from the division office to lab staff, management of vacation time, library/conference room, and management of vital lab administrative resources.
  • Act as the primary liaison for the division regarding Human Resource policy and function, overseeing the ECF/MSS administration, interviewing, hiring, training, and orientation.
  • Monitor annual performance appraisals and develop and monitor merit increase plans, ensuring adherence to guidelines with the Division Manager and Division Chief.
  • Process annual merit evaluations and approve payroll.
  • Manage the processing of faculty and fellow hospital and medical school appointments, working with appropriate departmental and hospital staff to ensure accurate and timely appointments.
  • Act as the primary liaison to the Medical Staff Registry office, Harvard appointment liaison, and Harvard International Office, ensuring compliance with all applicable policies.
  • Manage recruitment processes, including advertising, and provide administrative assistance to the Chief of Service, managing daily administrative operations of the Chief's office.
  • Act as the Chief's primary resource for special projects as required and manage the administration and maintenance of department recordkeeping systems, including highly sensitive and/or critical administrative and financial data.
  • Manage subordinate staff in planning, preparation logistics, and administrative requirements for seminars, conferences, and other special programs or events.
  • Participate in the administration of departmental fellowship and/or residency programs, training grants, and related programs.
  • Act as backup and assistant to the Financial Manager with regard to grant submission and the administrative requirements of division training grant programs.

Requirements

The successful candidate will have:

  • Five years of related experience.
  • Bachelor's degree.
  • Master's degree in public health preferred.
  • Excellent communication skills to effectively deal with conflicts, views, or issues and mediate fair solutions.
  • Strong analytical skills to collect information from diverse sources, apply professional principles in performing various analyses, and summarize the information and data to solve problems.

Boston Children's Hospital offers competitive compensation and unmatched benefits, including flexible schedules, affordable health, vision, and dental insurance, child care, and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition, and certain License and Certification Reimbursement, cell phone plan discounts, and discounted rates on T-passes.



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