Administrative Assistant II

4 weeks ago


Étreux, Hauts-de-France, United States Mass General Brigham Full time
Job Summary

Provide administrative support services to the Center for Nursing Excellence, including typing, filing, scheduling appointments, preparing records and reports, and maintaining par levels of supplies.

Utilize initiative to improve office systems and contribute to the attainment of organizational objectives.

Reports to the Center for Nursing Excellence Administrative Director.

Key Responsibilities
  • Schedule appointments, meetings, and events for the Executive Director and divisional members.
  • Prepare correspondence, memos, and other materials as requested.
  • Manage the telephone, mail, and computer systems for effective communication.
  • Duplicate and distribute memoranda, policies, and procedures.
  • Keep personnel records up-to-date, including registration, salary, and evaluations.
  • Maintain divisional files and ensure economical use of office supplies.
  • Meet and greet visitors in a courteous manner.
  • Assist in preparing payroll and maintaining a system for check sorting, distribution, and mailing.
  • Carry out special projects as assigned.
Program Support
  1. Administrative support for Center for Nursing Excellence services and programs.
  2. Manage onboarding of new hires within Patient Care Services.
  3. Manage the nurse residency program and oversee departmental intranet and website content.
Requirements
  • High School Diploma required, Bachelor's Degree preferred.
  • 1-3 years of organizational and interpersonal experience required.
  • Healthcare or related experience preferred.
  • Demonstrated ability to coordinate projects with strong orientation to details and computer skills required.


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