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Administrative Coordinator

2 months ago

East Hampton, New York, United States Career Group Companies Full time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Career Group Companies. As an Administrative Coordinator, you will play a critical role in supporting our dynamic family office by providing exceptional administrative support and ensuring the smooth operation of our daily activities.

Key Responsibilities:

  • Administrative Support: Provide administrative support to our team of managers, including maintaining up-to-date calendars and schedules, managing purchase orders, receiving, and handling returns, tracking and ordering necessary supplies, and conducting research and preparing documents.
  • Inventory Management: Oversee the packing and shipping of items, ensure inventory has been updated accordingly, and notify the appropriate manager of any discrepancies or issues with shipping items or deliveries.
  • Pet Care and Errands: Schedule pet appointments, provide general care for pets, maintain lists of vaccinations, and updated records for future needs. Run errands as needed to support daily operations, facilitate meal ordering, and handle pick-up of items in town.
  • Expense Reporting and Reconciliation: Prepare expense reports and reconcile credit card statements.
  • Meeting Support: Draft and distribute meeting minutes to relevant participants.

Requirements:

  • Recent college graduates are welcome to apply.
  • Strong organizational skills and attention to detail.
  • Ability to balance multiple tasks and prioritize effectively.
  • Comfortable running errands and performing personal assistant duties.
  • Ability to work independently and manage time efficiently.
  • Positive attitude with a willingness to assist in whatever is needed to help the office run smoothly.
  • Experience in an administrative role or personal assistant capacity is a plus.

What We Offer:

  • A supportive work environment with a small, close-knit team.
  • Top-tier medical benefits and comprehensive compensation package.
  • Growth opportunities within the company for the right candidate.
  • Strong starting compensation between 70-80K base plus bonus.