Senior Administrative Coordinator

2 weeks ago


South San Francisco, California, United States Allogene Therapeutics Full time

About the Position:
Allogene Therapeutics is in search of a dedicated and proactive individual to take on the role of Senior Administrative Coordinator, providing essential support to our executive leadership team. This position involves managing a variety of administrative tasks in a dynamic and fast-paced environment.

As a vital member of our organization, you will be expected to contribute beyond your primary duties, showcasing flexibility and a resourceful mindset.

This role requires a high degree of professionalism and confidentiality, making it crucial for success in this position.

This is a contract opportunity based at our headquarters, with the potential to transition into a permanent role.

The expectation is to be present onsite for a minimum of three days each week, with additional days as necessary.

Key Responsibilities:
1. Coordinate schedules and manage travel arrangements for executives and departmental personnel.
2. Prepare meeting materials and presentations, ensuring all necessary setups are completed.
3. Handle the processing and submission of expense reports.
4. Manage incoming calls and assist with email correspondence.
5. Provide comprehensive administrative support, including document copying, file maintenance, and updates to shared resources.
6. Assist in the interview process by coordinating candidate meetings and providing a welcoming environment.
7. Support the planning and execution of company and departmental events.
8. Undertake additional tasks as assigned.

Qualifications and Experience:
- Proven experience in an administrative or office role within a scientific organization, ideally in the biotechnology sector.
- A bachelor's degree or equivalent professional experience.
- Exceptional attention to detail with the capability to manage multiple tasks and responsibilities concurrently.
- Strong organizational skills with the ability to prioritize effectively to achieve results within set timelines.
- Ability to work autonomously as well as collaboratively within a team.
- Excellent interpersonal skills, including both verbal and written communication, are essential in this collaborative environment.
- Proficient in Microsoft Word, Excel, and PowerPoint with advanced skills.
- Understanding of the significance of confidentiality and discretion in a professional setting.
- Candidates must possess authorization to work in the U.S.

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