Executive Administration Assistant

2 days ago


Plano, Texas, United States Diverse Lynx Full time
Job Title: Executive Administration

Job Summary:

The Executive Administration role is a dynamic position that requires a highly organized and detail-oriented individual to manage the day-to-day front office operations. This includes reception duties, administrative tasks, and facilities management.

Responsibilities:

  • Manage the front office, ensuring a clean and organized environment for clients and staff.
  • Receive and greet clients, guests, and visitors, ensuring a professional and welcoming atmosphere.
  • Coordinate shipping and receiving, including managing printing requests and ordering administrative supplies.
  • Perform mailroom functions, including managing mail and packages, and ensuring timely delivery.
  • Maintain conference room reservations and ensure rooms are cleaned and ready for meetings.
  • Order and manage supplies, including pantries, copiers, and office equipment.
  • Assist with annual budgeting and vendor management.
  • Prepare and assist with daily and monthly reports.
  • Perform other administrative duties as assigned by the Office Administrator or Supervisor.

Requirements:

  • Associate degree preferred.
  • 2-4 years of experience in reception or administrative functions in a medium-sized facility (50-100 associates).
  • Excellent English communication skills (written and verbal).
  • Good computer skills, including Microsoft Office (Word, Excel, PowerPoint, etc.).
  • Knowledge of office management and basic purchase procurement processes.
  • Team player with good interpersonal skills and ability to work in a diverse multicultural environment.
  • Good organizational and planning skills, analytical and problem-solving skills, and quick decision-making capability.
  • Proactive, self-motivated, adaptive, professional, and able to multitask.

About Diverse Lynx LLC:

Diverse Lynx LLC is an Equal Employment Opportunity employer. We promote and support a diverse workforce across all levels in the company. All qualified applicants will receive due consideration for employment without any discrimination.



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