Senior Administrative Coordinator
9 hours ago
We are seeking an exceptionally bright and self-motivated Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team.
Key Responsibilities- Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
- Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
- Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
- Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
- Prepare professional business communication documents including memos, letters, and emails
- Build and maintain good business relationships with executives and administrative staff across the organizations
- Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
- Promote a fun and team-oriented work environment
- High School Diploma, GED or equivalent certification
- At least 2 years of Administrative experience
- At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
- Associates Degree
- At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
- At least 3+ years of calendar management supporting multiple executives
- At least 1+ year of meeting and event planning experience
- Experience setting up video conference and Zoom/Skype technology for meeting user
- Experience planning ahead and managing time effectively
- Excellent written and verbal communications
- Excellent organizational skills
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.
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