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Administrative Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MedStar Health. As an Administrative Assistant, you will provide diversified administrative support to our department management team and physicians, ensuring the smooth operation of our office.
Key Responsibilities- Contribute to the achievement of established department goals and objectives, adhering to department policies, procedures, quality standards, and safety standards.
- Provide clerical assistance, including opening and distributing office mail, maintaining staff schedules and vacation logs, and supporting the management team and providers.
- Answer telephones, route callers, take messages, and provide routine information to callers.
- Order and maintain inventory of supplies and assist in the care and maintenance of equipment, ensuring supplies are available within cost-effective guidelines.
- Schedule meetings, including identifying meeting locations, ordering food, coordinating and producing agendas, and distributing meeting materials in a timely manner.
- Provide data entry support, typing, and transcription as needed, maintaining accurate filing systems for timely retrieval of information.
- Assist with administrative support for routine or special projects and tasks, including gathering and compiling financial or statistical data.
- Schedule supervisor's appointments and assist in maintaining and updating daily calendars of assigned staff, coordinating travel arrangements as needed.
- Prepare memoranda, policies, committee minutes, manuals, letters, forms, procedures, and other documents as directed, initiating other documents and correspondence as appropriate.
- High School Diploma or GED required; Associate's degree preferred or administrative/secretarial training preferred.
- 1-2 years of clerical/office experience, preferably in a healthcare setting supporting a leader/administrative function.
- Transcription and typing skills, with demonstrated proficiency in word processing, spreadsheet, and presentation software applications in a Windows environment.
- High level of professional verbal and written communication skills, excellent interpersonal communication and customer service skills, and good telephone etiquette.
MedStar Health is dedicated to providing the highest quality care for people in Maryland and the Washington, D.C. region, while advancing the practice of medicine through education, innovation, and research. Our team of 32,000 includes physicians, nurses, residents, fellows, and many other clinical and non-clinical associates working in a variety of settings across our health system.
