Office Operations Coordinator

2 weeks ago

Norcross, Georgia, United States IBEX IT Business Experts Full time
EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

About the Organization
IBEX IT Business Experts (IBEX) is an award-winning Professional Services firm specializing in Training, Certification, Learning & Development, Consulting, Support Services & IT Solutions.
IBEX IT Business Experts

IBEX is a proven reliable, responsive contractor with exceptional internal subject matter experts and an extensive network of qualified partners and consultants. Our focus is on supporting and promoting world-renowned, industry-recognized frameworks and standards. In doing so, we help our clients develop world-class, business-centric services and business change environments.

IBEX is an 8(a) and Women-Owned Small Business (WOSB), certified through the Small Business Administration (SBA) and the Women's Business Enterprise National Council (WBENC) respectively. In 2020, IBEX obtained ISO 9001:2015 certification for its Quality Management System. In 2021, the Inc. 5000 list identified IBEX as one of the fastest growing small businesses in America for the fourth year in a row.

IBEX has a strong level of past performance with IT Best Practices, Learning Solutions, and Support Services. Our consultants and trainers are highly sought after by clients including the COX Enterprises, US Army, US Air Force, Centers for Disease Control and Prevention (CDC), and National Aeronautics and Space Administration (NASA).

Category
Administration

Description

The Company:

IBEX IT Business Experts (IBEX) is a nationally recognized project management, training and professional services firm focused on supporting the needs of both Government and commercial sectors. For the third year in a row, IBEX has been named to the INC 5000 list of fastest growing companies. This year, #802 and #31 in Georgia, after having placed #806 in 2019. Additionally, we are a past recipient of the American Express 'On the Rise' Government Contractor of the Year award and in 2021 was named to the Georgia Fast 40 list of fastest growing companies in the state. IBEX has grown substantially year over year since its founding in 2012.

At IBEX we truly believe in the importance of a strong team to deliver results to our customers. We execute by using a "TEAM FIRST" mentality, as we all pitch in to help each other out to ensure we are all a part of the solution. We excel because we all come from very different backgrounds, yet all fit into a culture that encourages an entrepreneurial thought process. It is our IBEX employees that strengthen our organization. Come be a part of our great team

Job Description

Position: Office Operations Coordinator

Location: Jacksonville, Florida

Schedule: Full Time

**Attach Resume upon applying

Valid COVID-19 Vaccination may be required. COVID-19 vaccination may be required of employees; exceptions will be provided in limited circumstances, where an employee is legally entitled to accommodation.

Job Summary:

IBEX IT Business Experts, LLC is seeking an Office Operations Coordinator to support the Southeast Regional Maintenance Center (SERMC), Naval Station Mayport, Jacksonville, Florida. SERMC provides various technical and logistical services, maintenance, and training associated with the installation, operation, alteration, maintenance, readiness of shipboard equipment, repairs, and provide maintenance services to various U.S. Naval ships.

Typical Duties Include:

The Office Operations Coordinator will assist with preparing, transcribing, transferring, systematizing, and preserving both written and computerized communications and records, gathering and distributing the information. Duties also include operating office machines, storing, and accounting for stores of materials. The Office Operations Coordinator shall support projects requiring research and preparation of briefing charts and other presentation materials; operating computerized business systems for the purposes of recording labor hours of the workforce; data entry and mining of business systems for the administration of ship repair and gathering performance metrics.

Minimum Qualifications:
  • Ability to pass a Federal Government security/background check and a drug test.
  • Prior knowledge of Timekeeping Administration and Reporting (TA&R)
  • Experience with Maritime System Environment (MSE) Business Objects and Material Requirements (MRQT) applications
  • Experienced with collecting preparing, transcribing, transferring, systematizing, and preserving both written and computerized communications and records, gathering and distributing the information
  • Experience with projects requiring research and preparation of briefing charts and other presentation materials; operating computerized business systems for the purposes of recording labor hours of the workforce; data entry and mining of business systems for the administration of ship repair and gathering performance metrics.
  • Valid COVID-19 Vaccination may be required. COVID-19 vaccination may be required of covered contractor employees; exceptions will be provided in limited circumstances, where an employee is legally entitled to accommodation.
Required Experience:
  • Experience with MS Office, Word, Excel, Power Point, and Supervisor Desk Application (SUPDESK)
Preferred Qualifications:
  • Experience with Maritime System Environment (MSE) Business Objects
Responsibilities:

Clerical/Administrative Tasks
  • Prepare and maintain spreadsheets, charts, and graphs
  • Prepare meeting minutes and presentations
  • File and Records Management
  • Enter, update, and retrieve information utilizing automated systems
Timekeeping Tasks
  • Enter labor hours for employees
  • Assist in maintaining records of leave, attendance, and overtime
Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment.

Appearance: All personnel shall be attired in business casual clothing for daily work. Attire worn should always ensure employees safety from working conditions (long pants, appropriate shirts and close toe shoes as required): on occasion, staff may be required to wear a business dress for certain activities.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Position Type/Expected Hours of Work:

This is a full-time position. Days and hours of work are Monday through Friday, and requires you to align with IBEX's core business hours of 9 am and 5 pm EST

Job Type: Full-time

IBEX IT Business Experts, LLC (IBEX) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, IBEX complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

IBEX expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of IBEX's employees to perform their job duties may result in discipline up to and including discharge.

We excel because we all come from very different backgrounds, yet all fit into a culture that encourages an entrepreneurial thought process. It is the diverse perspectives of our IBEX employees that strengthen our organization. Come be a part of our innovative & inclusive team

Full-Time/Part-Time
Full-Time

Location
Jacksonville, Florida

Exempt/Non-Exempt
Non-Exempt

Hiring Manager(s)
Anthony Cordero

This position is currently accepting applications.

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