Senior Administrative Coordinator

2 weeks ago

Salt Lake, Utah, United States Fourth Street Clinic Full time
Job Overview

Core Responsibilities:

  • Facilitate administrative support for all Board of Directors activities, including organizing board and committee meetings, managing communications, preparing and distributing agendas and meeting materials, recording and disseminating minutes for assigned meetings, maintaining relevant documentation and files, overseeing the Board portal, and arranging refreshments for Board meetings.
  • Coordinate meetings and events for the Executive Leadership team, including travel arrangements, lodging, and conference registrations.
  • Organize All Staff and departmental meetings, ensuring that refreshments are provided for Staff gatherings.
  • Develop and maintain accurate administrative files, documents, and electronic systems as required.
  • Assist in formulating and implementing departmental policies and procedures, while monitoring for necessary revisions and updates.
  • Support accounts payable processes by scanning invoices into the system, routing them for managerial approvals, ordering checks and envelopes as needed, and managing purchase orders for CEO review.
  • Ensure consistent communication with the CEO, COO, and CDO to provide necessary information and materials for task completion and updates on assignments.
  • Perform support functions for the administrative office, including managing incoming and outgoing mail and faxes, making copies, maintaining an inventory of supplies, and ordering supplies as necessary.
  • Act as the primary contact for IT-related matters, including managing IT orders, escalating tickets, and maintaining an inventory of IT equipment, while tracking all assets through management systems.
  • Uphold confidentiality regarding sensitive information in all aspects of the role.
  • Manage complex administrative tasks requiring independent judgment and initiative.
  • Perform additional duties as assigned.

Qualifications:

  • A minimum of 5 years of experience in an assistant role supporting C-Suite executives.
  • Experience in a fast-paced environment, adept at scheduling a high volume of meetings.
  • Highly organized, detail-oriented, with strong judgment in prioritizing the executive's time.
  • Committed to the mission of providing healthcare for the homeless community.

Benefits Overview:

Fourth Street Clinic is dedicated to supporting employee wellness through a comprehensive benefits package, which includes:

  • 100% coverage of individual health insurance premiums;
  • Affordable dental and vision plans;
  • Health Savings Account with company matching contributions;
  • Company-paid Life and Long-Term Disability insurance;
  • 3% employer contribution to 401(k), with an additional dollar-for-dollar match on employee contributions up to 2%;
  • Generous paid time off starting at 3 weeks per year for full-time employees;
  • 13 paid holidays, plus 2 personal holidays and 2 wellness days annually;
  • Tuition reimbursement opportunities;
  • Employee Assistance programs.

About Fourth Street Clinic:

Fourth Street Clinic is committed to addressing healthcare access issues for vulnerable populations. Since its inception in 1988, the clinic has evolved from a small triage facility to a comprehensive healthcare provider, serving thousands of individuals annually. We value diversity, equity, inclusion, and belonging, striving to create an environment where every employee can thrive and contribute to our mission of delivering high-quality healthcare as a fundamental human right.

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