HR Administrative Coordinator

2 months ago

Salt Lake, Utah, United States Quality Distribution LLC Full time
Job Overview

Quality Distribution, LLC, a prominent Third Party Warehouse and Distribution firm, is seeking a dedicated Human Resources Administrative Coordinator who is proficient in both English and Spanish.

We provide a comprehensive benefits package that includes medical, dental, vision, life insurance, AD&D coverage, Employee Assistance Programs, and a company-matched 401K. Our work culture is centered around client and employee satisfaction, with a standard schedule of Monday to Friday from 8 AM to 4:30 PM. We value work-life balance, ensuring our team members enjoy weekends and holidays with their loved ones.

We encourage professional growth and development within our organization, adhering to our Core Values of Putting People First, Taking Ownership of Every Situation, and Doing the Right Thing Every Time. We are eager to connect with individuals who share these values.

Position Summary:

The Human Resources Administrative Coordinator will undertake various administrative functions to support the efficient operation of the human resources department.

Key Responsibilities:
  • Maintain precise and current human resource files, records, and documentation.
  • Respond to common inquiries from applicants and employees regarding standard policies, benefits, and hiring processes, escalating complex issues to senior HR personnel.
  • Ensure the confidentiality and integrity of human resource files and records.
  • Conduct regular audits of HR documentation to confirm all necessary documents are collected and filed correctly.
  • Provide clerical assistance to the HR department.
  • Support payroll operations, including processing, addressing employee inquiries, and rectifying processing errors using ADP.
  • Act as a liaison between the organization and external benefits providers and vendors.
  • Facilitate or assist with new hire orientation sessions.
  • Help plan and execute special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday celebrations, and retirement parties.
  • Assist in recruitment and staffing activities, including resume screening and interview scheduling.
  • Utilize platforms like ADP, LinkedIn, Facebook, and Indeed to post job openings and attract qualified candidates.
  • Manage and update Quality's social media accounts to enhance the company brand.
  • Perform additional duties as assigned.
Required Skills and Qualifications:
  • Fluency in English and Spanish, both verbal and written, is essential.
  • Exceptional verbal and written communication abilities.
  • Strong interpersonal skills to handle sensitive and confidential matters with professionalism and discretion.
  • Excellent organizational skills and attention to detail.
  • Proficient in Microsoft Office Suite or similar software.
  • Ability to quickly learn payroll management systems and human resource information systems (ADP).
  • Experience in leveraging social media for company communications, including job postings.
Education and Experience:
  • Proficiency in Spanish is required.
  • An associate degree in a related field is preferred.
  • Previous experience in an office setting is advantageous.
Physical Requirements:
  • Ability to sit for extended periods while working at a desk and using a computer.
  • Capability to lift up to 15 pounds occasionally.

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