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Regional Administrative Coordinator

2 months ago

Salt Lake, Utah, United States ABF Freight Full time

**Job Summary**

ABF Freight is a leading logistics company seeking a highly skilled Regional Administrative Coordinator to provide administrative support to Operations management personnel in assigned service centers throughout the ABF system.

**Key Responsibilities:**

  • Provide confidential administrative support to Operations management personnel, ensuring compliance with Company policies, procedures, laws, and regulations.
  • Research, create, and disseminate accurate and time-sensitive Employee Relations correspondence for ABF Service Centers.
  • Conduct new employee Onboarding and orientation, including scheduling and administration of skills testing, job-specific training, government-mandated training, and road tests.
  • Serve as liaison between the Service Center, Human Resources, Safety, and students enrolled in Driver Development, TMAP, AMPS, and Dock Apprentice programs.
  • Notify employees of recertification and return-to-work physical examinations and ensure timely submissions of examinations.
  • Coordinate, schedule, and document random drug and/or alcohol screenings.
  • Request, review, and submit CDL and endorsement recertifications. Secure and submit annual review of driving records on commercial driver employees.
  • Generate Employee Relations 'Casual Use' reports and service center seniority rosters, submitting to appropriate departments and Union Locals.
  • Initiate First Report of Injury to Risk Management on behalf of service center management.
  • Serve as a liaison between service center, employee, and Human Resources on Family Medical and Military Leave requests. Coordinate Worker Compensation and Alternate Work Programs with Risk Management.
  • Monitor, research, and submit required documentation for Human Resources, Safety, Employee Relations, Payroll, Risk Management, and Training departments.
  • Process invoices and reconcile, research, and resolve Account Payable issues. Initiate payroll advices for various employee status changes and create station drafts for missing pay and new employee signing bonuses.
  • Research and assist service centers with grievance hearing preparation, funeral and jury duty requests, payroll discrepancies, and scheduling of service vendors.
  • Process employee resignations and retirements. Notify appropriate departments of Unemployment Claims, Income Disability Waivers, Wage and Child Support Garnishments.
  • Assist Service Centers in contractual job bids, update bid schedules, and initiate bid change payroll advices.
  • Maintain Service Center confidential personnel files, medical files, image confidential documents for electronic retrieval, and comply with company record destruction schedule.
  • Provide Samsara Driver Log support.
  • Provide backup support for peer RACN group.
  • Other duties and projects, as assigned.

**Requirements:**

  • Bachelor's degree, preferred.
  • Transportation industry experience, preferred.
  • Proficient in various mainframe systems and computer software, including Microsoft Office Suite.
  • Working knowledge of state/federal employment and safety laws, Fair Labor Standard Act, and ABF National Master Freight Agreement and Supplements.