Administrative Coordinator

5 days ago

South Bend, Indiana, United States Paramount Schools of Excellence Full time
Job Summary

We are seeking a highly skilled and organized Administrative Assistant to join our team at Paramount Schools of Excellence. The successful candidate will provide exceptional support to our Principal and staff, ensuring the smooth operation of our front office and administrative functions.

Key Responsibilities
  • Assist the Principal in managing front office relations, data management, student records, and school events.
  • Develop deep operational knowledge of site-based office management and process-driven accountability.
  • Contribute to a strong operations team, seeking participation and involvement with direction for ongoing local operations.
  • Act as a professional advisor to the COO on all aspects of school office activities.
  • Identify, assess, and inform the COO of internal and external issues that affect the organization.
  • Foster effective teamwork between the front office and the COO and between the COO and staff.
  • Abide by all PSOE frameworks as approved by the CEO and as noted in the staff handbook.
  • Assume all roles as delegated for a variety of administrative functions for the purpose of managing the administrative workload more efficiently.
  • Maintain ongoing, consistent communication with PSOE leadership as noted in the school's leadership frameworks.
  • Actively engage and energize PSOE volunteers, board members, event committees, parents, stakeholders, partnering organizations, and funders.
  • Utilize effective systems as delegated to run the school office, troubleshoot problems, track progress, and regularly evaluate workflow components, so as to measure progress in a way that can be effectively communicated to the Director of Operations.
Requirements
  • High School Diploma or equivalent, with similar experience preferred.
  • Track record of positive job performance and ability to point to specific examples of having developed organizational strategies that have provided a direct benefit to a previous workplace.
  • Unwavering commitment to quality programs and production.
  • Excellence in organizational management, with the ability to manage multiple tasks, and set and achieve strategic objectives.
  • Strong written and verbal communication skills, with a persuasive and passionate communicator with excellent interpersonal and multidisciplinary project skills.
  • Action-oriented, entrepreneurial, adaptable, and innovative approach to planning.
  • Ability to work effectively in collaboration with diverse groups of people.
  • Passion, idealism, integrity, grit, positive attitude, mission-driven, and self-directed.
  • Annual training and/or professional development is required for all PSOE employees.
Preferred Skills
  • Proficiency in modern business technology applications.
  • Knowledge of current community challenges and opportunities relating to the mission of the organization.
  • Knowledge of human resources management.
  • Knowledge of financial management.
  • Knowledge of project management.
Working Conditions and Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 25 pounds.

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally, the job requires 40% sitting, 20% walking, and 40% standing.

This job is performed in a generally clean and healthy environment.

Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer; to see and read a computer screen and printed material with or without vision aids; hear and understand speech, outdoors and on the telephone; speak in audible tones so that others may understand on the telephone; physical agility to lift up to 25 pounds to shoulder height and to bend, stoop, climb stairs, walk and reach overhead.

This job operates in a professional office environment. The Administrative Assistant usually works in an office environment, but the mission of the organization may sometimes take them to non-standard workplaces. The Administrative Assistant works a standard workweek, but additionally will work evenings, weekends, and any additional hours necessary to accommodate activities such as Board meetings and representing the organization at public events.

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