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Administrative Coordinator

2 months ago

South Bend, Indiana, United States Pacific Office Automation Full time
Job Overview

Pacific Office Automation stands as the foremost independent dealer of document imaging and technology solutions across the United States. Established in 1976, we have expanded to over thirty branches throughout ten western states, including OR, WA, CA, AZ, NM, NV, UT, ID, CO, and TX. With more than four decades of expertise in office equipment and technology sales and service, our growth and esteemed reputation have enabled us to forge strong partnerships with leading manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and others.

At Pacific Office Automation, you will discover a dynamic technology firm filled with opportunities for professional growth, competitive benefits, and dedicated colleagues who are committed to your success. Our company ethos emphasizes long-term employment, which includes providing our team members with the necessary training and certifications to stay abreast of the rapidly evolving technology landscape in office machinery, devices, and software. We believe in fostering an inclusive environment where every voice is valued, regardless of rank or tenure.

Position Summary

We are in search of an Administrative Coordinator to join our team.

The ideal candidate will possess the ability to manage multiple tasks while demonstrating attention to detail, efficiency, and professionalism. Proficiency in computer applications (MS Office), strong mathematical skills, and effective communication are essential. A Bachelor's or Associate's degree is required.

Key Responsibilities

  • Oversee order auditing and processing
  • Manage accounts receivable and collections
  • Handle payroll and personnel matters, including calculating commissions and bonuses, and processing new hire documentation
  • Resolve customer account discrepancies
  • Provide general sales support
  • Assist with various administrative tasks as needed

Qualifications

  • Associate's Degree required; Bachelor's degree preferred
  • Strong computer skills, particularly in Microsoft Excel, Word, and PowerPoint
  • Proficient in mathematics and communication
  • Able to thrive in a fast-paced environment with tight deadlines
  • Excellent time management skills; capable of juggling multiple projects
  • Flexible schedule required, as overtime may be necessary

Employee Benefits

  • Opportunities for advancement into leadership roles
  • Collaborative team environment
  • Comprehensive medical, dental, vision, and life insurance plans
  • 401k plan with matching contributions
  • Paid time off, including vacation and sick leave
  • Flexible spending and health savings account programs
  • Competitive salary range based on experience

Commitment to Diversity and Inclusion

Pacific Office Automation is dedicated to being an equal opportunity employer. All qualified candidates will be considered for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender identity or expression, age, religion, veteran status, or any other characteristic protected by law. We celebrate the diversity of our workforce, as we believe it strengthens our organization.