Administrative Coordinator

4 weeks ago


Leesburg, Florida, United States Spherion Full time
Job Title: Administrative Coordinator

Spherion Staffing is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for ensuring the smooth operation of our office, providing administrative support to multiple offices, supervisors, and clerical staff.

**Key Responsibilities:**

* Perform or oversee all administrative aspects of the office or department, including accounting support, data entry, billing, inventory, recordkeeping, and preparing correspondence.
* Provide support to multiple offices, supervisors, and clerical staff.
* Oversee Administrators processing purchase orders and receiving invoices in the system.
* Process customer month end billing by sending pay applications to Project Managers for updates and forward to customers for approval.
* Approved invoices entered in the systems and lien waivers are created and processed.
* Update and track documentation required to complete and submit jobs for billing.
* Bid submittal and project setup for awarded bids.
* Work closely with the Contract Manager for project setup and initial Oracle WOM unit rate schedules for primary and subcontractors.
* Responsible for ordering Bid Bonds and Contractor Bonds relative to awarded projects.
* Monitor frequently for project status updates, regarding submitting partial and/or completed jobs to customers to stay uptodate for invoice submittal.
* Review the weekly Accounts Receivables report for customer invoice payment and collection.
* Provide executive level administrative support by conducting research, handling information requests, review/track/analyze budgets, and maintain records and databases essential to project management.
* Update and implement new policies and procedures ensuring operations are running smooth.
* Maintain a close working relationship with highlevel executives.
* Process and submit executive expense reports, coordinate space, perform office organization tasks, and maintain paper and electronic files.
* Update new hire information, personnel changes, drug testing, and employee issues.
* Perform HR tasks for new hire I9 Verification and background checks.
* Order cell phones, laptops, PCards, Fuel Cards and other necessary equipment.
* Monitor new and renewal COIs and request updates if needed.
* Knowledge of making lodging reservations for Superintendents.
* Perform other duties as required and/or assigned.

**Requirements:**

* High school diploma
* 5 years Administrative support or Office Management
* 2 years of Accounting Management
* 3 years Construction industry

**Work Environment:**

* 8:00 AM - 5:00 PM

**About Spherion Staffing:**

Spherion Staffing is a leading staffing agency providing temporary, temp-to-perm, and direct hire opportunities to job seekers. Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company.

**Equal Opportunity Employer:**

Spherion Staffing is an equal opportunity employer and welcomes people of all abilities. If you require a reasonable accommodation to make your application or interview experience a great one, please contact us.

**Benefits:**

Spherion Staffing offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

**Apply Today:**

If you are a motivated and organized individual with a passion for administrative work, please apply today with your resume or call/text our office at .

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