Program Coordinator

1 month ago

Leesburg, United States Iridium Full time

What We’re Looking For:

Iridium is seeking an energetic, proactive, and personable Program Coordinator to support a government project team. In this role, you will enthusiastically provide administrative support to an Executive Director and other project team members. If you are a highly personable, flexible individual who enjoys taking initiative to create structure within a complex and frequently changing environment, while collaborating with all levels of an organization, then we’d like to meet you

What You’ll Do:

  • Successfully support and coordinate meetings across multiple time zones by managing logistics such as calendars, conference rooms, catering, and travel itineraries
  • Independently coordinate events, both onsite at our Virginia locations and occasionally outside of the workplace
  • Take initiative to resolve challenges and make recommendations for new procedures in support of the leadership team
  • Draft well-structured communications, such as corporate and location-based announcements, events, and notifications
  • Prioritize tasks and resolve various issues on behalf of and for members of the leadership team
  • Review expense authorizations and prepare expense reports on behalf of and for members of the leadership team
  • Confidentially and responsibly handle various types of company correspondence, including internal/external email for various levels of leadership and employees


What You’ll Need to Succeed:

  • 6+ years’ experience in a professional administrative support role (e.g., Administrative Assistant, Office Manager, etc.)
  • A high school diploma, GED, or equivalent, relevant professional support experience
  • Capable of exercising sound judgement and discretion when supporting senior leadership
  • Be able to communicate with internal team members and customers clearly and professionally
  • Ability to cultivate meaningful relationships with others and accept feedback to always keep improving
  • Be accountable for your work and possess the self-awareness needed to recognize and correct your mistakes
  • Must be able to prioritize your responsibilities and be resourceful when carrying out tasks
  • A keen eye for detail and a process-oriented approach to your work
  • The capability to exercise sound judgement and discretion in complex tasks and activities, some of which can be critically important, time-sensitive, and highly confidential
  • A flexible, positive, and “can-do” attitude, with the ability to easily shift gears and priorities
  • Must be internet/computer savvy with the ability to troubleshoot and/or utilize various technology resources to quickly resolve issues and/or meet deadlines
  • Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook)


Things That Would be Great if You Brought to the Table:

  • Previous (and successful) experience supporting leaders in a technical environment
  • Experience with event planning
  • Experience with or knowledge of any of the following Microsoft platforms:
  • Teams (for collaboration)
  • SharePoint (for file sharing and organizing/planning)
  • ServiceNow (to create and follow tickets to resolve issues)
  • A relentless desire to think outside the box, a healthy curiosity to learn about new people and things, and a confidence to bring your ideas, perspectives, and suggestions to the table


We’ll also need you to:

  • Occasionally work early mornings, late evenings, and/or weekend hours, as needed, to support time sensitive activities and/or to assist with company events
  • Travel on occasion
  • Be a U.S. citizen

Work Environment:

This position primarily works in the company office or in a home office. The position is largely sedentary with the majority of the position sitting in a chair and working with a computer. The role uses basic office equipment including a phone, video, computer, keyboard, mouse, and printer.

Iridium is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity or status as a protected veteran. EOE of Minorities/Females/Vets/Disability and other protected categories.

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