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Payroll Specialist

2 months ago

Jacksonville, Florida, United States Swisher Full time

Job Summary

The Payroll Specialist will be responsible for ensuring timely and accurate end-to-end processing of employee payroll as assigned. This includes adherence to all HR Payroll policies and procedures while complying with all legal requirements and federal/state regulations.

Key Responsibilities

  • Prepare and process regularly scheduled payrolls consisting of non-exempt/hourly paid employees, including the calculation of wages and tax assignments, verifying payment distributions, and ensuring the proper issuance of employee paychecks and statements of earnings and deductions.
  • Prepare manual checks and off-cycle payrolls.
  • Prepare and balance post-payroll reports: 401k, liabilities, collection details, PTO, and ad hoc reporting.
  • Process special deductions, related to wage garnishments and levies according to federal and state laws, and communicate deduction changes with affected employees and associated agencies.
  • Time and Attendance System – Verify all paid and unpaid absences, special pay situations, time off accrual review, and supervisor support related to union contracts and company policies.
  • Process weekly transfer of payroll data from time and attendance system to payroll system, complete analysis to confirm accuracy of download before importing data.
  • Responsible for updating non-exempt PTO programs, including determination of benefits due, payment, and balancing. Complete quarterly fall-out report on time off system discrepancies.
  • Serve as the back-up support to the Lead Payroll Specialist and be familiar with and trained on business-critical duties.
  • Other related duties as assigned in collaboration with various departments and the administration of the HRIS system.

Requirements

  • 3+ years of payroll experience, including data entry, account reconciliation, and general office responsibilities, including the usage of software applications.
  • 3+ years' experience working with federal and state laws regarding garnishments and wage levies.
  • Demonstrated knowledge of payroll best practices and payroll tax laws and regulations.
  • High degree of accuracy with data entry.
  • Proficient in Microsoft Excel and Word.
  • Demonstrated ability to effectively and accurately communicate in writing and verbally.
  • Excellent research, analytical, and data management skills.
  • Excellent organizational, planning, and prioritization skills.
  • Excellent interpersonal skills.

Preferred Qualifications

  • Associate's degree in accounting, business, or related field.
  • 5 years of experience using UKG payroll and time management system.
  • Demonstrated knowledge of interpreting a collective bargaining agreement and adhering to the negotiated remunerations.
  • Experience with payroll processing of unionized workforces.
  • Experience with interpreting collective bargaining agreements to accurately maintain payroll systems.

What We Offer

  • Great benefits package, including a full suite of health benefits, a generous 401(k) Plan, paid parental leave, a strong rewards and recognition program, and a focus on mental health and well-being.
  • An inclusive environment with Employee Resource Groups to join and volunteer opportunities.
  • A Hybrid work schedule.
  • Professional growth and development programs to help advance your career.
  • A challenging environment with big goals and the opportunity to make a significant impact.