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Executive Assistant

2 months ago

Atlanta, Georgia, United States Builders Full time
Executive Assistant

At Builders, we are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to our President/CEO and Chief of Staff. This role involves leading administrative efforts for special events, projects, initiatives, and programs while serving as a key liaison for both internal and external contacts.

Key Responsibilities
  • Administrative Support: Provide administrative support to the C-Suite, including engagement and logistics management, arranging and overseeing visits from external stakeholders, and representing executives in interactions with third parties.
  • Research and Analysis: Conduct research, compile and analyze data to brief executives prior to meetings and events, and create high-level documents in support of strategic plans, management updates, and reports intended for presentation to the Board of Directors.
  • Communication and Coordination: Handle incoming communication on behalf of the C-Suite, assess and prioritize content, determine importance, and summarize and/or distribute contents to appropriate staff. Evaluate and process documents submitted for executives' signatures.
  • Project Management: Collaborate with internal stakeholders to coordinate and oversee special projects, ensuring adherence to established timelines and project objectives.
  • Financial Management: Manage departmental operations and budgets, monitoring financials and expenditures to ensure compliance with approved budget parameters. Facilitate travel arrangements for C-Suite executives, approve and process travel reimbursements, and monitor travel expenditures to maintain budgetary compliance.
  • Process Improvement: Identify and recommend improvements in administrative policies, processes, and procedures, making evaluative judgments to implement necessary changes.
Qualifications
  • Education: Bachelor's Degree in Business or a related discipline or equivalent combination of education and/or experience.
  • Experience: Four or more years of C-Suite administrative support experience.
  • Skills: Ability to perform duties in an executive setting in a proactive manner with professionalism and discretion; skill in managing details while overseeing multiple priorities; ability to work independently with minimal supervision and as part of a team; skill in interpersonal interactions, with the ability to build relationships with stakeholders and collaborate effectively with internal and external contacts; skill in analysis, time management, prioritization, and project management; strong written and verbal communication skills with the ability and commitment to maintain confidentiality.
  • Software Proficiency: Proficient with Microsoft Office Suite, collaboration-focused board software, and other position-specific software and systems.