Administrative Support Intern

2 weeks ago

Washington, Washington, D.C., United States Tacoma Community College Full time

Tacoma Community College is a distinguished public two-year institution dedicated to serving a diverse student body of approximately 14,000 individuals. We take pride in our commitment to equity, diversity, and inclusion, and we actively encourage applications from candidates who share our values.

Our mission is to foster meaningful and relevant learning experiences, promote equity, and celebrate achievements within our community.

Recognized nationally as an Achieving the Dream 'leader college', our faculty engage in innovative practices aimed at enhancing student retention and program completion rates. According to the Community College Survey of Student Engagement, TCC excels in active learning and academic challenge, thanks to our dedicated and creative faculty.

The Administrative Support Intern will provide assistance to the Financial Services, Human Resources, and Facilities departments with essential functions outlined below.

Financial Services
  • Gain insights into the General Ledger.
  • Learn to prepare and analyze pivot tables with extensive data sets.
  • Assist in financial data analysis.
  • Support the college community with budget inquiries.
  • Understand the Capital Projects Accounting Process.
  • Verify invoices and prepare invoice reconciliations.
  • Assist in preparing Capital draw documentation.
Human Resources
  • Explore payroll fundamentals and processing, including deductions and reporting.
  • Understand semi-monthly, quarterly, and annual tax reporting and calculations.
  • Learn about union agreements and their impact on payroll.
  • Familiarize yourself with federal and state payroll laws.
  • Observe various roles within a shared Human Resources and Payroll office.
  • Complete standard payroll processing tasks, including wage and benefit calculations.
  • Learn about records management in a payroll context.
Facilities

The intern will assist in maintaining a safe and welcoming environment for students, faculty, staff, and the community by supporting the Facilities Department in managing the MegaMation Database.

  • Help inventory all buildings, keys, and vendor information.
  • Enter data on mechanical keys issued to employees and vendors.
  • Drive service vehicles as necessary.
  • Utilize computer applications, including Word, Excel, and PowerPoint.
  • Demonstrate comfort with learning new technologies and software.

We value diversity and seek individuals who appreciate cultural awareness and sensitivity in the workplace. The ability to establish and maintain positive working relationships with students, colleagues, and staff is essential.

Interns are expected to take personal responsibility for the quality and timeliness of their work, learn from experiences, and proactively identify solutions to challenges.

This internship offers a unique opportunity to gain practical experience in a supportive educational environment. Tacoma Community College is an equal opportunity employer and educator, committed to providing reasonable accommodations for qualified individuals with disabilities.

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