Administrative Support Specialist

1 week ago

Washington, Washington, D.C., United States Chickasaw Nation Industries Full time
OVERVIEW

The Office Operations Coordinator will provide essential support to the Bureau for Europe and Eurasia within the United States Agency for International Development (USAID). This role is pivotal in ensuring that administrative tasks are executed proficiently, fostering a collaborative and problem-solving environment for the office staff.

KEY RESPONSIBILITIES

The Office Operations Coordinator will undertake a variety of administrative tasks, including:
  • Managing procurement and distribution of office supplies and equipment.
  • Overseeing printing, reproduction, and property management.
  • Handling records management and mail services.
  • Coordinating facilities maintenance and transportation logistics.
  • Providing comprehensive support to senior staff members.
  • Arranging travel and scheduling meetings.
  • Maintaining calendars and creating briefing materials.
  • Assisting with staff onboarding and training.
  • Ensuring confidentiality of sensitive information and documentation.

EDUCATION AND EXPERIENCE

A high school diploma or equivalent is required, along with a minimum of five years of relevant professional experience, or a Bachelor's degree with at least three years of related experience. A combination of education and experience will also be considered.

SKILLS AND QUALIFICATIONS

The ideal candidate will possess:
  • Strong written and verbal communication skills.
  • Ability to interact effectively across all organizational levels.
  • Advanced organizational skills with the capacity to manage multiple tasks.
  • Proficiency in MS Office Suite, particularly Excel and PowerPoint.
  • Attention to detail and strong problem-solving abilities.
  • Exceptional customer service and relationship-building skills.

WORK ENVIRONMENT

This position is primarily office-based, requiring regular sitting and the use of standard office equipment. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

COMMITMENT TO COMPLIANCE

The Office Operations Coordinator will uphold a culture of compliance with all applicable regulations and policies, fostering an environment of integrity and accountability within the organization.

Chickasaw Nation Industries is an equal opportunity employer, committed to diversity and inclusion in the workplace.

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