Procurement Specialist
4 days ago
We are seeking a highly skilled Procurement Specialist to join our team at San Juan Regional Medical Center. The successful candidate will be responsible for providing support throughout the various hospital functions to assist caregivers with supply and equipment orders needed to maintain patient care, facility maintenance, and administrative duties.
Key Responsibilities- Facilitate and implement electronic commerce procurement practices in line with improved strategic supply relationships.
- Develop strategic supplier relationships to facilitate supplier input to enhance cost reduction initiatives.
- Manage supplier performance associated with service delivery to departments and resolve issues related to supplier performance.
- Participate in procurement sourcing teams for research, bid, and contract management of supplies and services.
- Maintain files and records of current and potential supplies, materials, prices, delivery dates, and inventories.
- Purchase all official storeroom inventories, non-inventory items, and supplies following standard procedure.
- Update current files of open and closed purchase orders, packing slips, and other working files for reference and inquiry in a timely manner.
- Assist AP in matching invoices to purchase orders accurately, including inventory item adjustments.
- Work closely and in conjunction with departmental management to establish inventory level standards to ensure continuous availability of items.
- Assist with troubleshooting issues that may arise with the software system.
- Help with testing and validation of upgrades.
- Maintain Excel spreadsheet database on all Capital purchases.
- Oversee capital purchasing process to ensure compliance with policies and procedures, place orders, ensure compliance.
- Monitor and prepare weekly reports on the timeliness and cost-effectiveness of all capital orders.
- Responsible for demonstrating the ongoing price/cost-effectiveness of capital purchases.
- Date received in purchasing
- Date PO placed
- Demonstration of good purchasing oversight based on list price vs. price paid
- Prepare bid specifications and related purchasing documents for supplies used in assigned departments.
- Research contracts and warranties to determine who is responsible for the repair or replacement of equipment.
- Protect the hospital against unnecessary billing, i.e., verifying freight charges, restocking fees, etc.
- Keep informed of new products, market conditions, and trends.
- Perform duties to track, organize, and process documentation and activities related to the organization's contractual arrangements.
- Track and organize documentation pertaining to contractual arrangements for the Company.
- Provide support for contract renewals and related departmental communication with company representatives and business sponsors.
- Reviews and negotiates all procurement contracts (Supplier Agreements, Group Purchasing Organization (GPO) agreements for compliance with UW Health policies and other key terms.
- Coordinates the execution process of approved contracts, including required signatures, routing of documents to the appropriate parties, updating item master pricing and filing executed contracts within the ERP system.
- Participate in value analysis teams, stakeholder and departmental meetings representing the department; conveying the philosophy and demonstrating the principles of supply chain management to user departments.
- Acts as a resource to departments and staff regarding contractual agreements with suppliers.
- Attends meetings as requested.
- Prepares written reports as required.
- It may require working on weekends, shifts, or/and holidays.
- Receiving shipments.
- Oversee the development of complex purchase orders.
- Analyzes processes, recommends internal improvements, and assists in reviews of procurement policies and Procedures.
- Storing and distributing inventory.
- Performs other related duties as assigned and required.
- Associate Degree in business, supply chain, or related field (Bachelor's degree is highly preferred)
- Advanced PC skills and MS Office applications
- Minimum three (3) years of experience in a healthcare medical purchasing environment or industrial purchasing with a heavy emphasis on the ability to analyze price/costs on a wide range of products and services required.
- At least one (1) year of experience reviewing contracts coming from a healthcare background or any other highly regulated industry
- Prior experience with computerized purchasing/inventory management systems
- Demonstrated English grammar, spelling, and internal/external business-level correspondence proficiency
- Must possess a thorough understanding of purchasing methods and procedures; must understand and adhere to the laws governing all purchasing transactions
- Ability to maintain complete confidentiality and comply with non-disclosure requirements
- Utilizes data to develop contracts or utilize group-purchasing agreements
- Ability to evaluate requisitions and department requests using judgment and prudent purchasing concepts to procure supplies for using departments on a timely basis
- Evaluate purchase history and cost variances to understand changes in usage history or technology to explain variances in departmental supply expenses
- Bachelor's degree in Business/Accounting or equivalent coursework
- Certified Purchasing Professional (CPP)
- Certified Professional in Supply Management (CPSM)
- Certified Supply Chain Professional (CSCP)
- Certified in Production and Inventory Management (CPIM)
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift to fifteen (15) pounds at times
- Occasional walking or standing
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