Administrative Support Specialist
2 days ago
Active Staffing Services is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. In this role, you will provide administrative support to our logistics team, ensuring the smooth operation of our warehouse operations.
Key Responsibilities:
- Provide administrative support to the logistics team, including drafting correspondence, scheduling appointments, and maintaining paper and electronic files.
- Answer telephones and respond to inquiries from customers, vendors, and colleagues.
- Arrange conference, meeting, or travel reservations for office personnel.
- Complete forms in accordance with company procedures.
- Compose, type, and distribute meeting notes, routine correspondence, and reports.
- Conduct searches to find needed information, using such sources as the Internet.
- Establish work procedures or schedules and keep track of the daily work of clerical staff.
- Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
- Locate and attach appropriate files to incoming correspondence requiring replies.
- Maintain scheduling and event calendars.
- Make copies of correspondence or other printed material.
- Manage projects or contribute to committee or teamwork.
- Open, read, route, and distribute incoming mail or other materials and answer routine letters.
- Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
- Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
- Order and dispense supplies.
- Prepare and mail checks.
- Provide services to customers, such as order placement or account information.
- Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
- Schedule and confirm appointments for customers, vendors, or supervisors.
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
- Follow attendance policy, show up for work on time and ready to work assigned shift.
- Other duties as requested.
Requirements:
- High school diploma or general education degree (GED) preferred, or at least one year of related work experience.
- Ability to work in a fast-paced, deadline-oriented environment.
- Experience with Warehouse Management System, with Microsoft Office Suite.
- Good customer service skills, ability to communicate effectively with a variety of individuals.
- Ability to pay close attention to detail.
- Must be able to relate to other people beyond giving and receiving instructions.
Tools and Technology:
- Calculators
- Desktop computers
- Photocopiers
- Data input scanners, scanners
- Microsoft Office Suite
- Requires the use of a telephone, fax machine, computer terminal, calculator, and copy machine
Physical Requirements:
- Requires the ability to sit for long periods of time, with frequent interruptions
- Requires several hours per day of sitting, getting up and down from chairs, and reaching, or bending
- Requires manual dexterity with normal hand and finger movements for typical office work
- Talking, hearing, and seeing are important elements of completing assigned tasks
- May require travel by automobile and airplane up for business
- May require to visit facility operations in temperatures at or below freezing
- May carry loads related to travel and occasionally lifts, carries, positions, or moves objects weighing up to 20 pounds
- Requires the ability to relate to others beyond giving and receiving instructions
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