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Meetings Program Coordinator

2 months ago

Washington, Washington, D.C., United States Bostrom Corporation Full time
Job Description

About this role: Bostrom Corporation is seeking a highly organized and detail-oriented Meetings Program Manager to support the planning, development, and execution of conferences, meetings, and events for our association clients.

Key Responsibilities:

  • Project Management: Project manage events or processes from start to finish, managing deadlines and assigned responsibilities. Manage expectations by setting achievable timelines; communicate and negotiate exceptions to achievement of those timelines.
  • Committee Management: Lead event-related Committee Meetings, including creating meeting agendas, assigning action items, and drafting minutes as needed.
  • Logistics Coordination: Coordinate the logistics related to the production of assigned client events, such as dates, location, food, venue contract, audio visual requirements, travel and accommodations, registration, and other details.
  • Digital Event Management: Employ technical solutions to achieve the best results. Develop and execute digital events as needed, including webinars, virtual conferences, or hybrid events. Must be familiar with event apps and registration platforms, as well as other tech tools and systems.
  • Speaker Management: Oversee speaker or abstract management, including submission process and selection, and speaker logistics.
  • Interpersonal Skills: Effective interpersonal skills tailored to the setting, the individuals involved, and result in the desired outcome.
  • Travel: Travel required approximately 2-6 times per year.
  • Experience: At least 3-5 years of event management and/or association management experience required.
  • Work Schedule: Must be able to work from our office at least 2 days/week or more as needed depending on meeting assignments.

Benefits:

  • Hybrid work schedule
  • Competitive salary
  • Full benefits, PTO, and 401k
  • 100% paid professional development
  • Come grow with us

Bostrom Corporation is an equal opportunity employer, committed to a welcoming and inclusive work culture.