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Senior Administrative Support Specialist

2 months ago

Syracuse, New York, United States Upstate University Hospital Full time

Position Overview:
The Executive Administrative Coordinator will deliver comprehensive administrative assistance to the Vice President of Finance & Management.

This role encompasses the organization of appointments and meetings, proficiently managing calendars with exceptional organizational and prioritization capabilities. Responsibilities include arranging virtual meetings and conference calls, securing necessary approvals (HR, procurement, contracts, etc.) and ensuring timely distribution, preparing purchase requisitions, invoices, memos, and other essential correspondence. The Coordinator will also establish and maintain both electronic and physical filing systems, provide administrative and clerical support to departmental leadership, assist with daily operational needs for staff (including printing, repair requests, and purchase orders), manage supply orders, coordinate travel arrangements, process reimbursements, handle mail distribution, and oversee updates to the departmental website.


Essential Qualifications:


A Bachelor's degree accompanied by two years of experience in an administrative office setting or a comparable combination of education and experience is required. Excellent oral and written communication skills, along with strong interpersonal and organizational abilities, are essential.


Desirable Qualifications:
Experience in providing support to senior management, particularly within a university or healthcare environment, is preferred.

Work Schedule:
Monday through Friday (Daytime hours)

Applicant Information:

Recruitment Contact:
Human Resources
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