Administrative Assistant
4 days ago
We are seeking an experienced Administrative Assistant to support our Refugee Resettlement program. The successful candidate will provide administrative support to our team, including data collection, report preparation, and correspondence.
Key Responsibilities- Provide administrative support to the Refugee Resettlement team, including data collection, report preparation, and correspondence.
- Assist with program scheduling, tracking attendance, and maintaining office supplies.
- Record and monitor program data to ensure budget compliance.
- Assist with mail responsibilities, including receipt, logging, and distribution of office mail.
- Maintain office space and equipment, including computers, copy machines, and phones.
- Coordinate travel arrangements and program events.
- Assist with administrative research and provide support to the program director.
- Assist with the creation and maintenance of program manuals and policies.
- Provide calendar management support to the supervisor.
- High school diploma or equivalent, or training in secretarial skills, office management, and/or administrative studies.
- 1-2 years of comparable administrative experience.
- Ability to communicate verbally and in writing in one or more refugee languages, including Arabic, Dari, Kinyarwanda, Kiswahili, Pashto, and Spanish.
- Associates or Bachelor's Degree preferred.
- 2+ years of experience in the social service or refugee resettlement field and/or non-profit field.
- 2+ years of experience in inventory and supplies and budget compliance.
- 1-2 years of experience with the ClientTrack database system.
- Must demonstrate behavior that aligns with RAICES' mission, vision, and values.
- Excellent skills in Google suite, Microsoft Office suite, and Adobe.
- Professional written and oral communication.
- Ability to handle multiple projects, both independently and in a team.
- Able to travel occasionally.
- Detail-oriented and skilled at organizing information, documents, and materials.
- Positive, team-oriented attitude and ability to adapt and be flexible in a changing work environment.
- Very strong interpersonal skills and the ability to build and maintain professional relationships with stakeholders.
- Proven ability to handle confidential information with discretion.
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