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Administrative Executive Assistant

2 months ago

Pasadena, California, United States Amplify Professional Services Full time
Job Overview

Support for Executive Leadership

Flexible Work Environment

POSITION SUMMARY

Amplify Professional Services is dedicated to providing exceptional support to our clients in the realms of self-improvement, organizational change, sales enhancement, and communication strategies, along with team and leadership development.

Are you detail-oriented, dedicated, and possess a 'can-do' attitude? Do you excel in communication? If so, we are seeking reliable assistance across various areas.

We have multiple requirements that may necessitate either minimal or flexible hours, while others may demand a more substantial time commitment. These responsibilities can be managed by one individual or divided among several specialists focusing on specific support areas.

Administrative Support Responsibilities – (Remote work possible within specified time zones)

  • Manage scheduling, including daily and travel calendars
  • Monitor project timelines and deliverables
  • Prepare project documentation for transition to billing and bookkeeping
  • Coordinate with technical support for maintenance and assistance as needed
  • Arrange travel logistics as required

Communication Support Responsibilities – (Remote work possible)

  • Assist with writing tasks, including co-authoring, editing, and proofreading documents, proposals, and presentations
  • Engage in ongoing communication with the executive and clients as necessary
  • Maintain a strong aesthetic for brand consistency and visual appeal
  • Identify and secure speaking opportunities, arrange meetings
  • Proficiency in social media management is a plus.

Technical Skills Required

  • Proficient in Microsoft Office Suite
  • Experience with Zoom, including managing live sessions and breakout groups
  • Familiarity with Canva and other graphic design tools is advantageous
  • Knowledge of QuickBooks is a bonus

We encourage candidates who are eager to contribute to a dynamic organization and feel equipped to handle any or all of the above responsibilities to consider this opportunity.

COMPENSATION RANGE

Anticipated pay is $25-$40+/hour, depending on the scope of work and specific responsibilities undertaken. C2C arrangements are preferred.