Senior Administrative Assistant

3 days ago

Pasadena, California, United States AppleOne Full time
Job Description

We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at AppleOne. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and ensuring the smooth operation of our office.

Key Responsibilities:
  • Provide administrative support to our clients, including scheduling appointments, managing calendars, and preparing correspondence.
  • Oversee the daily operation of our office, including supervising administrative staff and ensuring compliance with company policies and procedures.
  • Prepare and review contracts, special certificates of insurance, and customer credit evaluations.
  • Respond to customer inquiries in a professional and timely manner.
  • Oversee accounts payable, receivable, and collections.
  • Plan and organize meetings, including setup and conference call arrangements.
  • Assist with payroll processing and workers' compensation reports.
  • Coordinate project submittals and manage special projects as needed.
  • Manage and direct all incoming calls.
  • Oversee incoming and outgoing mail.
  • Manage office supply inventory and vendor relationships.
  • Take minutes during meetings for ownership.
  • Recruit, train, and manage administrative staff, handling performance reviews and disciplinary issues when necessary.
Qualifications:
  • Proven experience as an office manager or senior admin within the construction industry.
  • High school diploma required; Associate's or Bachelor's degree preferred.
  • Proficient in Microsoft Excel and QuickBooks.
  • Strong written and verbal communication skills.
  • Demonstrated leadership and team management abilities.
  • Exceptional attention to detail and organizational skills.
  • Dispatching experience strongly preferred.
  • Certified Payroll Specialist certification is a plus.
What We Offer:
  • Competitive pay.
  • Medical, dental, and vision insurance.
  • 401(k) plan with match.
  • Bonus potential.
  • Career advancement opportunities.

We are an equal opportunity employer and welcome applications from qualified candidates regardless of their background or circumstances. If you are a motivated and experienced administrative professional looking for a new challenge, please submit your application.

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