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Executive Assistant

1 month ago

Pasadena, California, United States Firefighters First Credit Union Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to support our Chief Executive Officer (CEO) in the overall operations and effectiveness of the Office of the CEO.

The successful candidate will act as the main point of contact to the CEO, working and communicating effectively with all internal and external contacts. They will also serve as a business partner to the executive team and Board of Directors, preparing presentations, data, information, and resources for special projects, coordinating communication, planning meeting and event logistics, and following up on action items while maintaining the strictest confidentiality of all corporate and personal information.

Key Responsibilities:

  • Ensuring the overall operations and effectiveness of the CEO by acting as the first point of contact and functions as a "gatekeeper" to the CEO.
  • Acting as the liaison to the Board including providing support for Board meetings, coordinating schedules, maintaining minutes, and distributing materials in advance.
  • Researching, prioritizing, and following up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determining appropriate course of action, referral, or response.
  • Prioritizing conflicting needs, handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures.
  • Planning, coordinating, and managing the CEO's schedule and travel plans.
  • Managing a variety of special projects and research for the CEO and Board of Directors including all efforts related to the Spring & Fall Strategic Conferences.
  • Ensuring the Senior Management team's calendars, schedule, and travel plans are maintained and providing them with additional administrative support as needed.

Requirements:

  • Requirements: Bachelor's Degree
  • Minimum of 5 years of experience as an Executive Assistant supporting C-level Executives.
  • Experience scheduling meetings and travel, planning events, and preparing associated expense reports.
  • Experience planning and executing events.
  • Experience acting as the liaison between the organization and Board of Directors.