Administrative Coordinator

1 week ago


Pasadena, California, United States RemX Full time
Job Summary

RemX is seeking a highly skilled and experienced Administrative Assistant to provide advanced administrative support associated with office operations. The ideal candidate will be responsible for completing special projects, orchestrating project meetings, and maintaining confidential department files and records.

Key Responsibilities:

  • Completes special projects and ad-hoc reports, including designing graphic presentations, as delegated by management.
  • Orchestrates and organizes project meetings, schedules, and materials such as agendas, timelines, reports, and presentations.
  • Takes minutes and maintains accurate records.
  • May perform desktop publishing and uses a variety of software to compose letters and prepare reports for executive/manager review.
  • Maintains confidential department files and records, and ensures the security and integrity of sensitive information.
  • Maintains manager/executives' calendar, arranges meetings, conferences, and travel itineraries, and screens telephone calls and visitors.
  • Interprets policies and procedures in response to inquiries and provides information to top-level management, Board Members, etc.
  • Reviews and screens manager/executives' mail, researches issues, and provides recommendations.
  • May provide training and direction to other non-exempt personnel.

Requirements:

  • Minimum three (3) years of secretarial/administrative or comparable experience.
  • 2-year degree required; 4-year degree preferred.
  • Advanced writing, reading, and arithmetic skills required.
  • Ability to respond to top-level management inquiries and assemble highly confidential/sensitive information.
  • Strong customer service skills required to communicate effectively with all levels of management internal/external.
  • Initiative and analytical ability to research and prepare reports.
  • Proficient with software used by the department (i.e., KP Payroll System, MS Word, Excel).
  • Proficiency in MS Word & MS Excel must be demonstrated through testing.
  • Word processing speed: 40 wpm required.


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