Housing Operations Administrative Coordinator

1 week ago


New York, United States University of Mount Saint Vincent Full time
Position Overview

The University of Mount Saint Vincent, a distinguished institution founded by the Sisters of Charity of New York, is committed to academic excellence and inclusivity within a Catholic and ecumenical liberal arts framework. Our mission is to nurture the holistic development of students, emphasizing human dignity and community responsibility.

Key Responsibilities:

In collaboration with the Director of Housing & Residence Life, the successful candidate will:

  • Provide comprehensive operational and administrative assistance to the department.
  • Oversee front desk operations, ensuring effective triage of activities, greeting visitors, and directing complex inquiries to appropriate personnel.
  • Facilitate timely and consistent communication on behalf of the Office.
  • Organize and manage appointments for Housing & Residence Life staff members.
  • Maintain accurate records, including student housing files, judicial documentation, and time sheets.
  • Process financial documents such as purchase orders and reimbursements in conjunction with the Finance department.
  • Deliver exceptional customer service to students, families, and guests at the Housing & Residence Life office.
  • Manage housing processes for international student groups.
  • Coordinate Late Stay, Early Arrival, Break Housing, and Summer Housing logistics.
  • Handle Overnight Guest pass requests efficiently.
  • Collaborate regularly with Facilities, Operations, Campus Events, and Campus Security.
  • Engage with external vendors to ensure smooth operations.
  • Assist with departmental projects and initiatives as directed by the Director.
  • Participate in weekly meetings with the Director.
  • Perform additional duties as assigned.

Support for the Dean of Students Office:

  • Evaluate health records from primary care providers to ensure compliance with immunization requirements.
  • Complete necessary city and state reports regarding immunization records.
  • Assist the Dean of Students with the student health insurance waiver and enrollment process.

Qualifications:

  • Bachelor's degree is preferred.
  • Experience in residence life, housing operations, or student affairs is advantageous, particularly with college students.
  • Ability to work collaboratively in a diverse environment.
  • Strong communication, computer, and customer service skills are essential.

Compensation and Benefits:

The hourly wage is $30.60.

  • 15 vacation days and 12 sick days.
  • Medical, dental, and vision insurance options.
  • Flexible Spending Account (FSA) availability.
  • Enhanced Short Term Disability Insurance.
  • 100% employer-sponsored Long Term Disability coverage.
  • Voluntary Life Insurance options.
  • Commuter Benefits.
  • 403(b) Retirement Plan contributions.
  • Employee Assistance Program.


  • New York, New York, United States Clinton Housing Development Company Full time

    Job OverviewPosition SummaryThe Operations and Programs Administrative Coordinator plays a crucial role in providing comprehensive administrative assistance to the Directors of Operations and Programs and Planning. This position is responsible for facilitating communication with both internal and external stakeholders, managing the Directors' schedules, and...


  • New York, United States University of Mount Saint Vincent Full time

    Position OverviewThe University of Mount Saint Vincent, founded by the Sisters of Charity of New York, is a distinguished institution known for its commitment to academic excellence and inclusivity. We are dedicated to fostering a holistic educational experience that extends beyond traditional learning, emphasizing the development of the whole person.Key...


  • New York, United States University of Mount Saint Vincent Full time

    Position OverviewThe University of Mount Saint Vincent, founded by the Sisters of Charity of New York, is a distinguished institution committed to academic excellence and inclusivity. We offer a comprehensive liberal arts education, complemented by a variety of professional fields of study.At our university, we believe in nurturing the holistic development...


  • The Bronx, New York, United States University of Mount Saint Vincent Full time

    About the University:Founded by the Sisters of Charity of New York, the University of Mount Saint Vincent is an institution committed to academic excellence and inclusivity, rooted in Catholic and ecumenical liberal arts traditions. The University offers a robust core curriculum alongside a diverse range of majors, fostering a comprehensive educational...


  • New York, United States Community Housing Innovations Full time

    Job DescriptionJob DescriptionJOB SUMMARYThe Vice President of Housing is the lead in the development, implementation, and administration of housing programs including emergency shelter, transitional and permanent supportive housing, and housing subsidy and rent assistance programs. The VP is the program lead in contract administration and develops scopes of...


  • New York, United States Housekeeping Coordinator (Temporary) Full time

    BEGIN YOUR ROSEWOOD JOURNEYWe believe that life is made of many journeys: inspiration, wonderment, curiosity, or the simple joy of discovering something new every day.  If you share the same sentiment, then this opportunity is for you.The Carlyle, A Rosewood Hotel is currently recruiting a Housekeeping Coordinator (Temporary).  The Housekeeping Coordinator...


  • New York, New York, United States Career Group Full time

    Job DescriptionAdministrative Operations Coordinator – Investment Management Firm An investment management division of a family office is seeking an Administrative Operations Coordinator to assist in managing their office operations. This position will report directly to the General Counsel and will be responsible for ensuring smooth office functionality...


  • New York, New York, United States Phaxis Full time

    Position: Administrative Operations CoordinatorType: Maternity Leave CoverageDepartment: Investments DivisionAs an Administrative Operations Coordinator, you will play a pivotal role in supporting the executive functions within the Investments Division. Your responsibilities will include:Acting as a primary point of contact between the President's Office and...


  • New York, New York, United States Columbia University Full time

    Job Type: Officer of AdministrationRegular/Temporary: RegularHours Per Week: 35Salary Range: $80,000- $90,000The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents...


  • New York, New York, United States Housing Works Full time

    About the RoleWe are seeking a highly skilled and customer-focused individual to join our team as a Customer Experience Specialist at Housing Works. As a key member of our retail operations team, you will be responsible for delivering exceptional customer service, driving sales, and supporting the daily operations of our Bookstore & Caf.Key...


  • New York, New York, United States NYC Health Hospitals Full time

    Elmhurst Hospital Center (EHC) serves as the primary tertiary care provider in Queens, featuring 545 beds and recognized as a Level I Trauma Center, an Emergency Heart Care Station, and a 911 Receiving Hospital. It stands out as the leading health care institution in critical areas such as Surgery, Cardiology, Women's Health, Pediatrics, Rehabilitation...


  • New York, New York, United States WEST SIDE FEDERATION FOR SENIOR AND SUPPORTIVE HOUSING, INC. Full time

    Job OverviewLeasing and Compliance AssistantSummary: Under the supervision of the Director of Leasing and Compliance, the Leasing and Compliance Assistant plays a crucial role in providing administrative and operational support to the Leasing and Compliance Department. This position is vital in achieving the organization's mission of ensuring secure and...


  • New York, New York, United States Phyton Talent Advisors Full time

    About the Role: Phyton Talent Advisors is in search of an Administrative Coordinator to support our dynamic team.Key Responsibilities:Financial Management: Handle the initiation and processing of invoices, expense reports, and internal transfers.Procurement Oversight: Manage requisitions, purchase orders, and vendor setup, ensuring clear communication and...


  • New York, New York, United States Counseling in Schools Full time

    About Counseling In Schools (CIS): CIS is a vibrant community-focused organization established in 1986, dedicated to fostering the emotional and social development of children, enabling them to excel academically and thrive in life. For nearly four decades, we have built strong partnerships with local educational institutions, shelters, and communities,...


  • New York, New York, United States GEM Fire and Security Full time

    Job DescriptionPosition Overview:As an Administrative Coordinator, you will play a vital role in delivering essential administrative assistance and ensuring the smooth operation of our office. This position encompasses project cost assessment, client and project management, communication with the FDNY, and various office-related duties.Key...


  • New Orleans, Louisiana, United States Housing Authority of New Orleans Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Housing Authority of New Orleans. The successful candidate will provide administrative support to our HCV Program Director or Manager, ensuring the smooth operation of our department.Key ResponsibilitiesAdministrative SupportPerform a wide range...


  • New York, New York, United States Counseling in Schools Full time

    Counseling In Schools (CIS) is a vibrant community-focused organization established in 1986, dedicated to fostering the emotional and social development of children, enabling them to excel academically and thrive in life. For nearly four decades, Counseling In Schools has cultivated partnerships with local educational institutions, shelters, and communities...


  • New York, New York, United States Highland Park Community Development Corp Full time

    Job OverviewPosition Title: Housing Placement CoordinatorReports to: Director of Social Services/Program DirectorFLSA Status: Non-Exempt / Full TimePOSITION SUMMARY:The Housing Placement Coordinator plays a vital role in securing permanent housing solutions for families within the shelter system. This position involves managing a designated caseload and...


  • New York, United States The Dermatology Specialists Full time

    Position OverviewThe Dermatology Specialists, a rapidly expanding healthcare practice, is seeking a dedicated and enthusiastic Administrative Operations Coordinator.This role presents a fantastic opportunity for individuals eager to embark on a career in medical administration, with a strong emphasis on patient support. The ideal candidate will possess...


  • New York, New York, United States WEST SIDE FEDERATION FOR SENIOR AND SUPPORTIVE HOUSING, INC. Full time

    Job OverviewLeasing and Compliance AssistantSummary: Reporting to the Director of Leasing and Compliance, the Leasing and Compliance Assistant plays a vital role in supporting the Leasing and Compliance Department by providing essential administrative and office assistance. This position is crucial in furthering the mission of WSFSSH to ensure safe and...