Administrative Operations Coordinator
2 weeks ago
About the Role: Phyton Talent Advisors is in search of an Administrative Coordinator to support our dynamic team.
Key Responsibilities:
- Financial Management: Handle the initiation and processing of invoices, expense reports, and internal transfers.
- Procurement Oversight: Manage requisitions, purchase orders, and vendor setup, ensuring clear communication and collaboration across departments.
- Transaction Reconciliation: Monitor and verify P-Card purchases and other financial transactions.
Office Management:
- Serve as the primary contact for visitors and inquiries, directing them appropriately.
- Oversee daily office operations, including supply inventory management and equipment maintenance.
- Enhance the process for conference room bookings and coordinate maintenance requests.
- Ensure technology is set up for meetings and events, demonstrating a comprehensive understanding of relevant tools.
- Plan and manage logistics for on-site conferences, including catering and venue arrangements.
Staff Support:
- Assist in the recruitment process by managing job postings and candidate materials.
- Collaborate with management to optimize calendar efficiency.
- Provide high-level administrative support, including document preparation and correspondence management.
- Facilitate travel arrangements and provide guidance on travel policies.
- Troubleshoot routine office equipment and IT issues, escalating as necessary.
Qualifications:
- Bachelor's degree or equivalent experience, with 2-4 years in a related role.
- Technical Skills: Proficiency in Microsoft Office and Outlook is essential.
Preferred Skills:
- Familiarity with various systems and policies related to financial and administrative operations.
- Demonstrated problem-solving abilities and resourcefulness.
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