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Administrative Operations Coordinator
2 months ago
Administrative Operations Coordinator – Investment Management Firm
An investment management division of a family office is seeking an Administrative Operations Coordinator to assist in managing their office operations. This position will report directly to the General Counsel and will be responsible for ensuring smooth office functionality while providing essential administrative support to several executives.
The successful candidate will possess a minimum of 5 years of experience in office management or administrative roles, demonstrating a high level of professionalism, attention to detail, and a commitment to confidentiality.
Compensation: Salary is based on experience, with a range of $100k plus eligibility for bonuses and benefits.
Work Environment: The office is located in Midtown East, and this role requires onsite presence 5 days a week.
Working Hours: 9am-5pm EST, with some flexibility available.
Key Responsibilities:
- Manage daily office operations
- Coordinate building maintenance and requirements
- Oversee scheduling and calendar management
- Provide executive assistance to 1-2 senior executives, including travel arrangements
- Facilitate both domestic and international travel logistics
- Organize catering and lunch services for the office
- Maintain office supplies and manage inventory
- Process office expenses using Amex
- Proficient use of Microsoft Office Suite, particularly Outlook for scheduling
Qualifications:
- Bachelor's degree is preferred
- Minimum of 5 years in office management
- Experience in financial services or family office settings is highly desirable
- Strong familiarity with Microsoft Office Suite
We encourage candidates to prepare their resumes for submission.
At Career Group Companies, we believe in connecting exceptional talent with leading organizations to create the ideal career opportunities for professionals across various sectors, including creative, fashion, administrative, and executive roles.
