Senior Facilities Administrator
2 weeks ago
Property Manager III
Under the guidance of the Regional Business Services Manager, the Regional Business Services Officer orchestrates and implements the administrative support functions for all HHS agency initiatives within a designated regional area.
Responsibilities encompass a broad spectrum of facility support tasks, including but not limited to facility leasing and administration, spatial planning, overseeing office relocations, conducting safety and security assessments, coordinating maintenance activities, initiating and managing contracts, and asset oversight, among various other responsibilities aimed at ensuring the seamless operation of regional client service programs.
Provides advisory services, direction, and technical support to clients within agency programs. Evaluates program requests and formulates action plans to fulfill or surpass requirements.
Engages with contractors, lessors, public officials, and both internal and external agency representatives to troubleshoot issues and guarantee uninterrupted service delivery in support of HHS regional initiatives.
Conducts on-site evaluations and operational analyses in assigned regional office locations to gather data, identify trends, resolve issues, and ensure adherence to building regulations, safety standards, and other relevant facility criteria.
Compiles reports of findings and proposes enhancements to procedures and the initiation of new practices. Plans, assigns, and/or supervises the work of others. Operates under limited supervision, exercising considerable discretion and independent judgment.
Essential Job Functions:
Maintains regular and predictable attendance in accordance with agency leave policies and performs additional duties as assigned.
Conducts routine visits to local/field offices to carry out facility assessments; ensures that all emergency and routine building issues and safety concerns are identified and addressed promptly; provides guidance and training to Local Office Coordinators (LOC) on available RAS services, how to request assistance, supplies and/or equipment, and the proper monitoring and reporting of safety or security issues; manages all service requests and resolves facility-related concerns for assigned offices, including coordinating purchases, contracting repair or maintenance services, initiating emergency or security incident management, addressing accessibility or safety issues, and intervening on vendor or lessor performance matters; fosters productive relationships with LOCs to ensure effective RAS service delivery to programs (40%)
Evaluates and reviews space utilization among agencies at assigned offices to identify efficiencies; collaborates with programs on requests for additional space, assessing options for relocation, expanding space, or securing new leases; implements RAS space allocation guidelines across all agencies; recommends the most cost-effective solutions to program and RAS management; oversees space projects through to completion, coordinating necessary actions with HHS Facility Management and Leasing (FML), Texas Facility Commission (TFC), agency program management, lessors, contractors, purchasers, inspectors, movers, and agency telecom and IT support.
(20%)Develops specifications for services and oversees service contracts for regional offices to align with program agency objectives; service contracts encompass janitorial, security, locksmith, electrical, plumbing, HVAC, freight/shipping/postage meters, office equipment supply and maintenance, and carpet cleaning (15%)
Collaborates with RAS warehouse and asset management personnel to arrange the collection, transfer, and appropriate disposition of agency records and surplus furniture and equipment.
Assists in annual inventory, locating, scanning, and reconciling reports on controlled assets. (10%)Aids in the development and implementation of policies, procedures, and special projects to enhance RAS service delivery or address regional program needs.
Prepares reports, participates in workgroups, provides technical assistance, manages emergency tasks and assignments, and performs other duties as required to support efficient regional programs serving the public.
(10%)Assigns and supervises the work of other support staff in Business Services. (5%)
Knowledge Skills Abilities:
Familiarity with local, state, and federal laws and regulations pertinent to business services, facility operations, contract management, and procurement.
Understanding of the principles, practices, and techniques of facility management, contract development and management, leasing, and state purchasing.
Knowledge of the programs of the Texas Health & Human Services agencies.
Proficiency in planning, organizing, implementing, and evaluating large, multifaceted projects and program support activities.
Competence in effective communication, including negotiation, conflict resolution, consultation, training, and report preparation.
Proficiency in the use of standard agency computer hardware and software such as Microsoft Office Suite.
Ability to manage multiple tasks with competing deadlines and deliver quality results with a sense of urgency.
Capability to respond to emergency situations (even after hours) that could impact employee and client safety, taking corrective action to resolve issues.
Ability to identify problems, assess options, and implement effective solutions.
Ability to communicate effectively both orally and in writing.
Ability to exercise sound judgment and make decisions in accordance with established policies and procedures.
Ability to establish and maintain effective working relationships with customers, peers, management, and external contacts.
Willingness to travel locally and across the state, which may include overnight stays.
-
Skilled Nursing Facility Administrator
1 week ago
El Paso, Texas, United States Samuel Contract Staffing Full timeSamuel Contract Staffing is seeking a dedicated and experienced Nursing Home Administrator (Executive Director) to lead our team in providing exceptional care to residents. As the administrator, you will play a vital role in ensuring the smooth operation of our facility while upholding the highest standards of quality care. You will be responsible for...
-
Senior Facility Operations Manager
1 week ago
El Paso, Texas, United States Texas Department of Aging & Disability Services Full timeJob Overview: Senior Facility Operations Manager Under the guidance of the Regional Business Services Manager, the Senior Facility Operations Manager is responsible for orchestrating and implementing administrative support services for various agency programs within a designated regional area. This role encompasses a broad spectrum of facility support...
-
Facilities Operations Supervisor
2 weeks ago
El Paso, Texas, United States Hunt CO Full timePosition Overview The Facilities Operations Supervisor will report to the Senior Manager of Facilities Operations and provide support to Operations Leadership, Regional Facilities Directors, Operations Support teams, and property management teams, ensuring exceptional customer service, guidance, and assistance regarding facilities operations. This role is...
-
Administrative Services Manager
2 weeks ago
El Paso, Texas, United States Texas Department of Aging & Disability Services Full timeJob Description: Senior Business Services Manager Under the general oversight of the Regional Director for Administrative Services, this role involves managing and directing Business Services initiatives for a specified geographic area. This position requires the application of effective organizational and managerial skills to implement policies,...
-
Senior Appointment Coordinator
2 weeks ago
El Paso, Texas, United States Bienvivir All Inclusive Health Full timeBienvivir All-Inclusive Senior Health is seeking a dedicated Senior Appointment Coordinator to join our team. Our organization is committed to providing exceptional care and support services to frail seniors in El Paso, Texas through our PACE program. As a Senior Appointment Coordinator, you will play a vital role in ensuring the smooth operation of our day...
-
Senior Project Representative
3 days ago
El Paso, Texas, United States Hazen and Sawyer Full timeJob DescriptionAbout Hazen and SawyerHazen and Sawyer is a leading provider of water and wastewater solutions, dedicated to delivering exceptional client service and superior technical expertise.Job SummaryWe are seeking a highly skilled Senior Project Representative to join our team in the El Paso, TX area. As a key member of our construction administration...
-
Facility Operations Coordinator
5 days ago
El Paso, Texas, United States Texas Department of Aging & Disability Services Full timeJob SummaryWe are seeking a highly skilled and experienced Facility Operations Coordinator to join our team at the Texas Department of Aging & Disability Services. As a key member of our administrative services team, you will be responsible for coordinating and executing the administrative support services for all agency programs in a regional geographic...
-
Senior Leadership Position
1 week ago
El Paso, Texas, United States The Education Service Center USA Full timeExecutive Director at The Education Service Center USAAs the Chief Executive Officer at The Education Service Center USA, the incumbent provides strategic leadership to ensure that the organization's programs and services support improved public education quality.Works closely with senior administrators to identify and respond to organizational...
-
Senior Social Worker
3 months ago
El Paso, Texas, United States Department Of Veterans Affairs Full timeSummaryThis position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement program. You must meet specific individual eligibility requirements in accordance with VHA policy and submit your EDRP application within four months of appointment. Approval, award amount (up to $200,000) and eligibility period (one to five...
-
Administrative Support Specialist
2 weeks ago
El Paso, Texas, United States Texas Department of Aging & Disability Services Full timeJob Overview: Administrative Support Specialist Are you prepared to embrace a rewarding challenge? Do you aspire to join a vibrant team of dedicated and passionate professionals? If so, the Texas Department of Aging & Disability Services may be the ideal environment for you. This department oversees a network of facilities dedicated to providing exceptional...
-
Lead Social Services Administrator
2 weeks ago
El Paso, Texas, United States Texas Department of Aging & Disability Services Full timeJob Overview: Are you looking to enhance your professional journey while making a significant difference in the lives of others? At the Texas Department of Aging & Disability Services, we foster a culture of reliability, teamwork, and inclusivity. Our commitment is to create a diverse environment where every employee feels valued and supported while...
-
Administrative Services Manager
2 days ago
El Paso, Texas, United States Texas Department of Aging & Disability Services Full timeJob SummaryWe are seeking a highly skilled and experienced Facility Operations Coordinator to join our team at the Texas Department of Aging & Disability Services. As a key member of our administrative services team, you will be responsible for coordinating and executing the administrative support services for all agency programs in a regional geographic...
-
Senior Business Services Manager
1 week ago
El Paso, Texas, United States Texas Department of Aging & Disability Services Full timeJob Description: Senior Business Services Manager Under the general oversight of the Regional Director for Administrative Services, this role is responsible for administering and directing Business Services initiatives for a designated geographic area. This position requires the application of effective organizational and management skills to implement...
-
Senior Property Management Officer
2 weeks ago
El Paso, Texas, United States Texas Department of Aging & Disability Services Full timeJob Description: Senior Property Management Officer Under the guidance of the Regional Business Services Manager, the Senior Property Management Officer orchestrates and implements the administrative support functions for all agency programs within a designated regional area. This role encompasses a broad spectrum of facility support tasks, including...
-
Administrative Coordinator
2 weeks ago
El Paso, Texas, United States Kindred Rehabilitation Services Full timePosition Overview:At Kindred Rehabilitation Services, we pride ourselves on providing exceptional care in a modern rehabilitation environment. As a key member of our team, you will play an essential role in ensuring smooth operations within our facility.Key Responsibilities:- Manage front desk operations and provide a welcoming atmosphere for patients and...
-
Administrative Coordinator
2 weeks ago
El Paso, Texas, United States Kindred Rehabilitation Services Full timeAbout Kindred Rehabilitation ServicesAt Kindred Rehabilitation Services, we pride ourselves on being a leading provider of specialized care in the rehabilitation sector. Our facility is designed to support patients in their recovery journey, ensuring they receive the highest quality of care.Role OverviewThe Receptionist plays a crucial role in our...
-
Administrative Assistant
3 days ago
El Paso, Texas, United States El Paso Community College Cafe Full timeJob SummaryUnder direct supervision, provide basic administrative and routine support services to the El Paso Community College Cafe.Key ResponsibilitiesIssue parking decals and temporary passes to authorized personnel.Process parking tickets and fines in a timely and accurate manner.Perform basic administrative tasks, including typing routine correspondence...
-
Administrative Assistant
13 hours ago
El Paso, Texas, United States El Paso Community College Cafe Full timeJob SummaryUnder direct supervision, provide basic administrative and routine support services to the El Paso Community College Cafe.Key ResponsibilitiesIssue parking decals and temporary passes to authorized personnel.Process parking tickets and fines in a timely and accurate manner.Perform basic administrative tasks, including typing routine correspondence...
-
Senior Social Worker
3 months ago
El Paso, Texas, United States Department Of Veterans Affairs Full timeSummaryThis position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement program. You must meet specific individual eligibility requirements in accordance with VHA policy and submit your EDRP application within four months of appointment. Approval, award amount (up to $200,000) and eligibility period (one to five...
-
Senior Immigration Counsel
1 week ago
El Paso, Texas, United States Mission Recruiting Full timeSenior Bilingual Immigration CounselWe are seeking a highly experienced immigration attorney to provide expert legal guidance in the field of immigration law. This role is crucial in assisting individuals striving for a better life in the United States.Key Responsibilities:Oversee a skilled team and work closely with legal assistants on various client...
