Medical Records Specialist

2 days ago

New Castle, Delaware, United States DATASOFT TECHNOLOGIES Full time
Job Title: Medical Records Technician

Job Summary:

DataSoft Technologies is seeking a highly skilled Medical Records Technician to join our team. As a Medical Records Technician, you will be responsible for maintaining accurate and up-to-date medical records for current members, creating medical records for new accessions, and processing medical records for individuals scheduled for Basic Military Training, Schools, Transfer, Discharge, Retirement, and all MREs.

Responsibilities:

  • Maintain Soldier medical/dental records in accordance with Army Regulation (AR)
  • Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.
  • Create, maintain, and process medical records for current members.
  • Create medical records for new accessions upon receiving the enlistment order.
  • Process medical records for individuals scheduled for Basic Military Training, Schools, Transfer, Discharge, Retirement, and all MREs.
  • Prepare medical records for individuals scheduled for MREs and physical exams.
  • File documentation in individual medical/dental records in both the hard copy file and in the electronics Health Readiness Record.
  • Prescreen medical records for medical/dental health issues that require evaluation for deployment eligibility. Provide data to COR prior to MRE.
  • Contact mobilization stations and coordinate the preparation, package, ship, and track STR in accordance with AR 40-66 for shipment to the mobilization and archive platforms as prescribed. Communicate any issues with the Medical Administrator.
  • Process Release of Information requests in accordance with AR 40-66 reporting alibis to the Medical Administrator.
  • Performs quality assurance studies/reviews.
  • Conduct annual medical/dental record inventory.
  • Perform quality assurance checks on in-coming medical/dental records and track all discrepancies to closure monthly.
  • Complete tasks on-time and meet their suspense.
  • Scrub electronic data system modules before medical/dental events to assist in early identification of non-deployable Soldiers.
  • Administrative charting - ensure all administrative charting in eCase, DENCLASS (Dental Classification Module), MEDPROS (Medical Data Protection System), and other electronic databases is completed in a timely manner.
  • Participate in case reviews as needed to ensure that every Soldier with an open case is being tracked, managed, and communicated with at a minimum of every 90 days.
  • Assist Soldiers in scheduling appointments with appropriate medical/dental facilities.
  • Monitor designated medical readiness databases to ensure all scheduled services are completed/updated and current medical status is reflected.
  • Alert the case manager(s) of automated referrals indicated in DENCLASS/MEDCHART/eCase.
  • Provide case processing, medical/dental documentation, and profile concerns to the case manager/dental case manager for review and submit to the appropriate military provider.
  • Ensure those Soldiers referred to case management are followed by the case management or dental team.
  • Prepare for and/or document team case meetings as directed by the Deputy States Surgeon.
  • Ensure all medical/dental documentation received from the Soldier and/or their medical team is received and placed in appropriated electronic record, as well as the Soldier's hard copy record.
  • Provide Records Custodian or delegate with all relevant medical/dental documentation.
  • Obtain release of information from Soldier.
  • Provide Soldiers applicable information on resources available to improve medical and dental readiness.
  • Maintain medical/dental office or hospital contacts for case updates and medical records.
  • Maintain HIPAA of 1996 standards and guidelines.
  • Stamp all medical/dental documents for verification after uploading.
  • Index uploaded medical/dental documents into the specified electronic records repository.
  • Provide all medical/dental documents received for case management to Records Custodian.
  • Assist in the collection of monthly metrics for all cases assigned or other administrative workload which may include preparing and/or filing all required reports.
  • Personnel assigned to these requirements shall possess the required technical skills and expertise to perform the functions with minimum guidance. Technical skills for both Nonclinical Case managers and care coordinators include PC proficiency, specifically Microsoft Word and Excel.

Qualifications:

  • Medical Records Technician shall be experienced in all aspects and qualified in their respective functional areas.
  • Contractor personnel shall not perform inherently governmental functions (i.e., representation of government, decision authority, etc.).
  • May be filled at a minimum by either having a minimum of a high school diploma or equivalent and have at least two years' experience in an administrative position, preferably medical.
  • Contractors hired to this position will also be assigned to support Case Management.

Suggested Skill Set:

  • Strong organizational skills
  • Strong communication skills, both written and oral
  • Basic knowledge of standard office procedures and the ability to interpret general instruction.
  • Knowledge and experience needed to use Microsoft Office Suite including but not limited to MS Teams, Excel, Word, and Outlook

Contracted personnel will learn and attain proficiency for the following systems and system support:

  • Army Medical Department's Medical Operational Data System (MODS) to include:
  • Medical Readiness Portal - to review Soldier profiling records, medical readiness status, and VA ratings
  • Medical Protection System (MEDPROS) - review/analyze medical readiness data and statistics at Soldier/unit/state/national level
  • Medical Health Assessment (MHA) - to access and analyze Soldier's annual deployment health assessment records
  • Medical Web-based Data Entry (MWDE) - medical readiness data entry
  • National Guard Bureau's Medical Electronic Data (for) Care History And Readiness Tracking (MEDCHART) to include:
  • Electronic Medical Management Processing System (eMMPS) - for processing LODs, INCAP, MMSO Pre-authorization requests
  • Health Readiness Record (HRR) - Repository for Soldier's service treatment record
  • eCase - to chart actions taken on a Soldier's case
  • DenClass - managing Soldier dental readiness and treatment plans
  • MHS Genesis/ Joint Longitudinal Viewer (JLV)

About our Company:

DataSoft Technologies is a highly recognized provider of professional IT Consulting services in the US. Founded in 1994, DataSoft Technologies, Inc. provides staff augmentation services for Information Technology and Automotive Services. Our team member benefits include:

  • Paid Holidays/Paid Time Off (PTO)
  • Medical/Dental Insurance
  • Vision Insurance
  • Short Term/Long Term Disability
  • Life Insurance
  • 401 (K)

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